Ohio Admin. Code 3342-5-12.6 - Administrative policy on student organization use of university and rental vehicles
(A)
Policy statement.
As a condition of being recognized by Kent state university as a registered
student organization within the center for student involvement, each student
organization expressly agrees only to use vehicles provided by the university
fleet services or through a university-sponsored rental company, and to be
subject to all university policies and procedures regarding such activity
including but not limited to this rule and rule
3342-5-12.601 of the
Administrative Code.
(B)
Definitions.
(1)
For the purposes
of this policy, "university-sponsored rental company," shall mean a company
engaged by the university in a formal agreement for the provision of rental
vehicles for the use of official university business and
programming.
(C)
Scope. This policy applies to all formally registered
student organizations under university policy, including but not limited to,
rules 3342-4-01.2 and 3342-4- 01.201
of the Administrative Code.
(D)
Implementation.
(1)
Prohibition. Registered student organizations are
prohibited from using, renting, or otherwise procuring fifteen-passenger vans
for any organization event, activity, or purpose whatsoever, whether from the
university fleet services, university-sponsored rental company, or other
third-party.
(2)
Authorization. Authorization for in-state travel will
be made by the center for student involvement. Authorization for out-of-state
travel will be made jointly by the center for student involvement and the
associate vice president and dean of students. Authorization will be considered
only when the criteria listed below are met.
(3)
Criteria for use
of university and rental vehicles by student organizations.
(a)
This policy
applies only to the use of university vehicles and rental vehicles by
registered student organizations.
(b)
In order to
proceed with the approvals required for the use of university vehicles and
rental vehicles under this policy, the registered student organization must
demonstrate to the center for student involvement that it has sufficient
finances to cover the cost of vehicle usage/rental.
(c)
All operators of
the vehicle must be registered students, eighteen years of age with valid U.S.
operator's licenses. Passengers in the vehicle must also be current students,
staff, faculty, or other persons participating in official university programs
on the campus. All participants must sign any other forms as may be required by
from the center for student involvement prior to departure. Such forms must be
turned in to the center for student involvement prior to departure by the
student organization.
(d)
The organization must receive approval for use of a
university or rental vehicle by the center for student involvement. Approval
will be granted solely on the basis of whether the intended use of the
university or rental vehicle pertains to the official business of the
university and all the above criteria are met.
(4)
Any authorization
granted by the university in accordance with this policy is solely for the
purpose of ensuring that the student organization has followed the procedures
set forth herein and any such authorization and shall not be interpreted to
mean that the university has in any way reviewed, approved or consented to the
circumstances of the travel itself, or has agreed in any way to be responsible
for any actions taken by the student organization, driver, passengers, or any
third party during the course of the travel.
(E)
Violations.
(1)
Replaces: 3342-5- 12.6
Notes
Promulgated Under: 111.15
Statutory Authority: 3341.01
Rule Amplifies: 3341.01, 3341.04
Prior Effective Dates: 10/26/1979, 8/18/1995, 3/7/2000, 6/1/2007, 9/2/2013
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