Ohio Admin. Code 3344-7-07 - Mass e-mail messages
(A) A "mass e-mail" is defined as an e-mail
addressed to all CSU e-mail accounts, or to one or more of the following
groups: all faculty, all staff, and/or all students. It is important to note
that sending a message to members of a club, organization, a group of students
or a department or college's staff does not constitute a mass e-mailing.
(B) The CSU e-mail system provides
the capability to communicate rapidly and widely to internal audiences through
mass or broadcast e-mail. Many consider the use of mass e-mails as spam, so
this method of communication shall be used carefully and conservatively to
maximize the impact of important messages.
(C) It is strongly recommended that before
choosing a mass e-mail transmission, an employee, a department or campus
organization shall first consider using the university's weekly electronic
bulletin to distribute electronic messages widely. Once a week, the university
posts a message to a web-accessible bulletin board and distributes it at least
once in a mass mail digest to students, faculty or staff, or to all three
groups.
(D) Mass e-mails shall
only be used to communicate information that affects a large number of faculty,
staff, and/or students.
(E) All
mass e-mails shall first be approved at the university vice-presidential level.
Thereafter, approved mass e-mails shall be forwarded to the "IS&T" help
desk at help.desk@csuohio.edu.
(F)
Mass e-mail content guidelines:
(1)
Crisis/urgent/emergency announcements such as threats to safety, natural
disaster alert, mechanical failures, weather closures or delays, crime alerts,
and computer virus alerts.
(2)
Strategic messages from the president, provost or vice president.
(3) Administrative announcements of
campus-wide importance that are time critical.
(4) Major announcements: major events such as
the naming of a new president, vice-president, provost or dean; and major
sports announcements such as NCAA tournament appearances.
(G) All mass e-mail messages shall be signed
with the name of the department sending the e-mail, and preferably the name of
the author. Contact information shall be included in the e-mail for responding
to questions.
Notes
Promulgated Under: 111.15
Authorized By: 111.15
Amplifies: 3344
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.