Ohio Admin. Code 3349-7-131 - Sick leave and bereavement leave
(A)
Purpose
(B)
Scope
(C)
Definitions
(1)
Consult rule
3349-7-01 of the Administrative
Code.
(2)
"Immediate Family" is limited to the employee's spouse
(including individuals who are recognized as lawfully married under the law of
any state), parents, children, grandparents, siblings, grandchildren,
brother-in-law, sister-in-law, mother-in-law, father-in-law, stepmother,
stepfather, stepchildren, stepsiblings, or a legal guardian or other person who
stands in loco parentis.
(3)
"Licensed Practitioner" refers to a person who is
licensed to practice medicine, surgery or psychology in the state of
Ohio.
(D)
Rule statement
(1)
Accrual
(2)
Sick leave notification
(a)
Employees who are
unable to report for work, and who are not on a previously approved day of
vacation or other leave, shall be responsible for notifying the immediate
supervisor that they will be unable to report for work. The notification must
be made within one half hour after the time the employee is scheduled to report
for work, unless emergency conditions prevent such notification. If operational
needs require a different notification time, the immediate supervisor may
establish a reasonable notification time requirement. If a condition exceeds
five consecutive business days, a statement from a licensed practitioner
specifying the employee's inability to report to work and the probable date of
return to work is required and the following shall apply:
(i)
If
hospitalization is required, the employee shall be responsible for notifying
the immediate supervisor upon admission to such hospital, unless emergency
conditions prevent such notification.
(ii)
When
convalescence at home is expected to exceed five consecutive business days, the
employee shall be responsible for notifying the immediate supervisor and for
securing a statement from a licensed practitioner stating that the employee is
unable to report for work and the expected date of return to
work.
(b)
Employees taking care of immediate family for a period
exceeding five consecutive business days must submit a statement from a
licensed practitioner stating that the immediate family member requires care by
the employee.
(3)
Sick leave paid at retirement
(a)
An employee,
upon initial disability retirement or initial service retirement, is entitled
to a one-time payment of unused accumulated sick leave credit in accordance
with this rule.
(b)
The employee must have, at the time of initial
retirement, ten or more years of actual service with the state of Ohio or any
political subdivision of the state of Ohio, or any combination thereof for sick
leave payout. Service time purchased toward retirement does not count toward
the ten year requirement for sick leave payout. All unpaid accumulated sick
leave credit shall be eliminated at the time of sick leave payment, and shall
not be re-credited to the employee for any reason.
(c)
Payment shall be
made for one fourth of the value of any unused accumulated sick leave up to a
maximum of the value of two hundred forty hours. The payment shall be in a
single lump-sum based upon the employee's rate of pay at the time of initial
retirement and shall occur only once during the employee's
lifetime.
(4)
Sick leave usage
(a)
Employees may
use sick leave, upon approval of the immediate supervisor, for:
(i)
Illness, injury,
or pregnancy-related condition of the employee.
(ii)
Exposure of an
employee to a contagious disease which could be communicated to, and jeopardize
the health of other employees.
(iii)
Examination of
the employee, including medical, psychological, dental, or optical examination,
by an appropriate licensed practitioner.
(iv)
For bereavement
leave upon the death of a member of the employee's immediate family for a
period not to exceed five business days.
(v)
Illness, injury,
or pregnancy-related condition of a member of the employee's immediate family
where the employee's presence is reasonably necessary for the health and
welfare of the employee or affected family member.
(vi)
Examination,
including medical, psychological, dental, or optical examination of a member of
the employee's immediate family by an appropriate licensed practitioner where
the employee's presence is reasonably necessary.
(vii)
Donation of
leave to a sick leave bank in accordance with the leave donation rule of the
university.
(b)
Unused sick leave shall be cumulative without
limit.
(c)
The use of sick time shall be documented on the
employee's time record.
(d)
Falsification of information on the time record or on
any written statement or certification regarding sick time use shall be grounds
for disciplinary action up to and including dismissal.
(5)
Transfer of sick leave
(a)
Any accumulated but unused sick leave is maintained by
the university for a period of ten years when an employee separates from the
university for reasons other than retirement.
(b)
If an employee
is subsequently employed by another eligible Ohio public employer, the balance
of accumulated but unused sick leave will be transferred to that
employer.
Replaces: 3349-7-131
Notes
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 10/28/2010
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