(A) Intent and authority
(1) It is the intent of the Ohio student aid
commission in promulgating this rule to establish and administer a part-time
student instructional grant program which will provide financial assistance to
eligible students who are enrolled in "eligible institutions of higher
education" for part-time rather than full-time study.
(2) This rule is adopted under authority
conferred upon the Ohio student aid commission by Am. Sub. H. B. No. 152,
Section 84.08.
(B)
Definitions
(1) Part-time student
A "part-time student" is a student who is enrolled in an
"eligible institution of higher education" for not more than eleven credit
hours per quarter or semester.
(2) Eligible institution of higher education
(a) An "eligible institution of higher
education" is:
(i) An accredited Ohio
public-assisted institution of higher education;
(ii) An accredited privately sponsored
non-profit institution of higher education which holds a "Certificate of
Authorization" issued pursuant to Chapter 1713. of the Revised Code;
(iii) An accredited hospital school of
nursing which holds a "certificate of authorization" issued pursuant to Chapter
1713. of the Revised Code;
(iv) An
accredited proprietary school which holds a "Certificate of Registration" and
program authorization from the state board of proprietary school registration
to award an associate degree or which holds a "Certificate of Authorization"
issued pursuant to Chapter 1713. of the Revised Code to award a bachelor's
degree.
(b) In the
1993-1994 academic year, "eligible institutions of higher education" shall
include public assisted two- and four-year institutions only.
(3) Ohio resident
An "Ohio resident" is a student who meets the requirements of
Ohio Board of regents' rule 3333-1-10 of the Administrative Code. Verification of Ohio residency for these purposes shall be made by the student's institution of higher education. Institutions shall provide students
with a fair and adequate opportunity to present proof of Ohio residency.
(4) Displaced homemaker
A "Displaced homemaker" is a person who has not worked
full-time in the labor force for approximately five years or more and has been
a homemaker (i.e., has provided unpaid services to family members) during the
term of unemployment.
(5)
Academic year
For these purposes, an academic year is a period of instruction
which begins at the start of the fall term and ends at the close of the summer
term.
(C)
Allocating funds to institutions
(1) Each
year, the Ohio student aid commission shall allocate appropriated funds to each
eligible institution of higher education. These allocations shall be calculated
on the basis of the following formula:
Step 1: Part-time undergraduate head count divided by total
undergraduate head count equals institutional part-time percentage.
Step 2: Institutional part-time percentage times the number of
need-based federal and/or state grants recipients -- as designated by the Ohio
student aid commission -- equals the institution's part-time need factor.
Step 3: Institution's part-time need factor divided by the
aggregate part-time need factor for all "eligible institutions of higher
education" equals institution's part-time share.
Step 4: Institution's part-time share times total program
appropriation equals institution's part-time student instructional grant
program allocation for the academic year.
(2) The Ohio student aid commission shall
determine the source and academic year designation of the head count and
need-based grant recipient data which are used in the allocation formula.
(3) Each participating institution
shall receive its calculated allotment in two or three equal disbursements,
depending on the academic calendar of the institution. Institutions with
quarter calendars shall receive three disbursements; institutions with semester
calendars shall receive two disbursements.
(4) In order to receive its allocation each
year, each participating institution shall certify in writing its intent to
comply with all program rules and regulations.
(D) Student eligibility requirements
(1) To be considered for a part-time
instructional grant, a "part-time student" must meet each of the following
eligibility requirements:
(a) The student
must have financial need as determined by the financial aid office of the
student's institution of higher education. When determining financial need, the
institution shall give special consideration to students who are
single-heads-of-household or displaced homemakers.
(b) The student must be enrolled in an
undergraduate curriculum which leads to an associate or baccalaureate degree.
(c) The student must be an "Ohio
resident."
(E) Awarding grants
(1) A part-time instructional grant shall not
exceed the student's cost of tuition for the academic year.
(2) A part-time instructional grant shall not
exceed the amount which the student would have received from the Ohio
instructional grant program in each term of the award year had the student been
enrolled for full-time study. Ohio instructional grant eligibility for these
purposes may be calculated by the college financial aid administrator on the
basis of data which is collected for other purposes.
(3) A part-time instructional grant may not
be used to supplant educational assistance provided by a student's employer.
(4) A part-time instructional
grant may not be used to supplant other sources of non-adjustable financial
aid, such as scholarships or tuition waivers, which are restricted to the
student's tuition charges.
(5)
Provided that a student's award is in compliance with the parameters
established in sections (E)(1) to (E)(4)of this rule, the amount of the
student's award for each term of the award year shall be determined by the
institution.
(6) A part-time
student instructional grant awarded to a student who discontinues enrollment
prior to the completion of a quarter or semester shall be adjusted in
accordance with the institution's tuition refund policy.
(F) Institutional refunds and reporting
responsibility
(1) No later than sixty days
following the close of the summer term of each academic year, participating
institutions shall report to the Ohio student aid commission on students who
received part-time instructional grant benefits and the amount of any unused
funds. The form of this report shall be prescribed by the commission.
(2) Part-time student
instructional grant funds which are not used by the institution in the academic
year for which the funds are provided shall be retained by the institution for
use in the next academic year. The institution's allocation for the next
academic year shall be reduced by this amount.
Notes
Ohio Admin. Code 3351-2-01
Eff 9-27-93 (Emer.);
7-15-94
Rule promulgated under: RC Chapter 119.
Rule
authorized by: Section 84.08 (Am. Sub. H.B. No. 152, 120th General Assembly)
Rule amplifies: Section 84.08 (Am. Sub. H.B. No. 152, 120th General
Assembly)
