(A) In accordance with division (F) of
section
121.22 of the Revised Code, the
board must:
(1) Establish a reasonable method
whereby any person may determine the time and place of all regularly scheduled
meetings and the time, place, and purpose of all special meetings.
(2) Make provisions for giving at least
twenty-four hours advance notice of special meetings to the news media that
have requested notification (except that in the event of emergency requiring
immediate official action, immediate notice shall be given), and
(3) Make provisions for persons, upon request
and for payment of a reasonable fee, to obtain reasonable advance notification
of all meetings at which any specific type of public business is to be
discussed.
(B) The office
of the secretary.
Any person may visit or telephone the office of the secretary
during the office's regular office hours to determine, based on information
available at that office, the time and place of regular meetings; the time,
place, and purposes of any then known special meetings; and whether the
available agenda of any such future meeting states that any specific type of
public business, identified by such person, is to be discussed at such
meeting.
(C) Notification of
news media.
Any news media that desire to be given advance notification of
special meetings of the board must file with the secretary a written request
therefor. Except in the event of an emergency requiring immediate official
action, a special meeting shall not be held unless at least twenty-four hours
advance notice of the time, place and purpose of such special meeting is given
to the news media that have requested such advance notification in accordance
with this rule.
(1) News media
requests for such advance notification of special meetings shall specify the
name of the requesting organization and the name and address of the person to
whom written notifications to the medium may be mailed or delivered, and the
name, addresses, and telephone numbers (including addresses and telephone
numbers at which notification may be given either during or outside of business
hours) of at least two persons to either one of whom oral notifications to the
medium may be given and at least one telephone number that the request
identifies as being one which can be called at any hour for the purpose of
giving notification.
(2) Any such
request shall be effective for one year from the date of filing with the
secretary or until the secretary receives written notice from the requestor
canceling or modifying such request, whichever is earlier. Each requestor shall
be informed of such period of effectiveness at the time it files its request.
Such requests may be modified or extended only by filing a complete new request
with the secretary. A request shall not be deemed to be made unless it is
complete in all respects. All requests may be conclusively relied on by the
board and the secretary.
(3) The
secretary shall give such oral notification or written notification, or both,
as the secretary determines, to the news media that have requested such advance
notification in accordance with this rule of the time, place, and purposes of
each special meeting as will provide for receipt of such notification at least
twenty-four hours prior to the time of such special meeting.
(4) In the event of an emergency requiring
immediate official action, a special meeting may be held without giving
twenty-four hours advance notification thereof to the requesting news media.
One or more trustees calling such a meeting, or the Secretary on their behalf,
shall immediately give oral notification or written notification, or both, of
the time, place, and purposes of such special meeting to such news media that
have requested such advance notification in accordance with this rule. The
minutes or the call, or both, of any such special meeting shall state the
general nature of the emergency requiring immediate official action.
(D) Notification of persons.
Any person, upon written request and as provided herein, may
obtain reasonable advance notification of all meetings at which any specific
type of public business is scheduled to be discussed.
(1) Such person may file a written request
with the Secretary specifying the person's name, and the address(es) and
telephone number(s) at or through which the person can be reached during the
outside of business hours, and the specific type of public business discussions
for which the person is requesting advance notification. Such request will be
valid for six months, after which a new request may be filed. Such request may
be canceled by notice from the person to the secretary.
(2) Each such request must be accompanied by
cash, or a check or money order payable to the college, in the amount of one
dollar for each month covered by the request, which amount has been determined
by the board to represent a reasonable fee to cover costs of providing such
advance notification.
(E)
The secretary shall maintain a record of the date and manner, and time if
pertinent under these rules, of all notices and notifications given or
attempted to be given.
(F) Any
notification provided herein to be given by the secretary may be given by the
secretary's designee.
(G)
Definitions. As used in these rules:
(1)
"Day" means calendar day.
(2)
"Meeting" means any prearranged discussion of the public business of the board
by a majority of trustees.
Effective date: December 15, 2005
Replace: 3354:1-10-05
