Ohio Admin. Code 3356-10-04 - Degrees

(A) Policy statement. The board of trustees awards degrees to students who are recommended by the respective dean as having fulfilled the requirements established by the faculty.

(B) Parameters.

(1) Official diplomas are signed by the chairperson and secretary of the board of trustees and by the president and provost/vice president for academic affairs of the university.

(2) The seal of the university is affixed to all diplomas.

(3) The office of records the registrar is responsible for the development of the listing of graduates appearing in the commencement program and for ordering the diplomas awarded.

(C) Procedures.

(1) Students shall complete all appropriate materials in the semester in which they plan apply to graduate by completing all steps as required by the university. Some of the steps must be initiated prior to the semester in which the student intends to graduate.

(2) The office of university scholars and honors college forwards to the office of records the registrar the names of the candidates for scholars and honors diplomas.

(3) Degree completion requirements are verified by the appropriate department chairpersons and deans, designated college representative and the information is then forwarded to the office of records the registrar.

(4) Diplomas will be awarded only to those candidates who have met all academic requirements and financial obligations of the university. (See, however, posthumous degrees.)

(D) Posthumous degrees and certificates of achievement.

(1) A deceased student who was enrolled in an undergraduate, graduate or doctoral degree program at the university at the time of his/her death may be recommended for a posthumous degree by a faculty member, department chairperson, or dean of the appropriate college or academic unit. A recommendation must be in writing and proceed, respectively, for approval as follows: faculty member to chairperson, chairperson to dean, dean to provost and vice president of academic affairs eligible for a posthumous degree of certificate of achievement. The dean of students will initiate the process. The provost and vice president of academic affairs, or their designee, will notify the registrar if the recommendation is approved.

(2) In order for a posthumous degree to be awarded, a student must be in good academic standing and have substantially completed the applicable degree requirements. Substantial completion means:

(a) For undergraduate degrees and master degrees without a thesis requirement, the student must be within one semester of completing all coursework and degree requirements.

(b) For doctoral programs and master degree programs with a thesis requirement, the student must be within one semester of completing all coursework and degree requirements, and the student must have completed a full draft of his/her thesis to the satisfaction of his/her thesis chairperson.

(3) If approved, the appropriate dean will notify the immediate family of the student who . The family may choose to have receive the diploma or certificate of achievement. The diploma may be presented at commencement or in a private ceremony. If the diploma will be presented at commencement, it will occur at the next feasible commencement. Certificates of achievement are mailed to the appropriate representative.

(4) Diplomas for posthumous degrees, as well as other appropriate university records, will be identified as "Awarded Posthumously."

Notes

Ohio Admin. Code 3356-10-04

Effective: 1/16/2025
Promulgated Under: 111.15
Statutory Authority: 3356.03
Rule Amplifies: 3356.03
Prior Effective Dates: 08/15/1998, 06/16/2003, 08/21/2010