Ohio Admin. Code 3356-3-11 - Operating budget approval and modification
(A) Policy statement. The board of trustees
will approve a balanced operating budget for each fiscal year prior to the
beginning of that fiscal year (July first) and subsequent modification(s) to
the overall spending level.
(B)
Purpose. Establish a policy to approve and modify the university's operating
budget.
(C)
Parameters Scope.
(1) The annual operating budget shall be a
balanced budget with expenses aligned with anticipated revenue and shall be
consistent with the strategic goals of the university.
(2) All expenditures in the university's
general and auxiliary funds must be budgeted each fiscal year prior to being
spent.
(3) The operating budget may
be revised at the discretion of the board of trustees.
(D) Definitions.
(1) Auxiliary funds - funds for enterprises
that exist to furnish goods or services to students, faculty, or staff, or
incidentally to the general public. Auxiliary enterprises charge fees directly
related to the cost of the goods or services (e.g., Kilcawley center, housing,
and parking).
(2) Budget
modifications - increases or decreases to the overall level of the operating
budget.
(3) Designated funds -
unrestricted funds internally transferred by the board from an operating budget
for a specific purpose and available for expenditure in the current budget year
and/or succeeding budget years.
(4)
General funds - current unrestricted funds primarily sourced from student
tuition and fees and state of Ohio appropriations and expended for instruction,
student services, institutional support, maintenance and operations, financial
aid, etc.
(5) Operating budget -
general and auxiliary funds representing the operating activities of the
university for a given fiscal year. Excluded from the operating budget are
designated funds, plant and capital funds, restricted funds, endowments and
funds functioning as endowments.
(E) Procedures.
(1) Budget approval.
(a) The administration will present the
annual operating budget for board approval at the June meeting prior to the
fiscal year beginning July first.
(b) When sufficient financial resources
exist, the annual operating budget will include a transfer to the general fund
operating reserve of at least five per cent of the increase in the general fund
portion of the operating budget over the previous year. The board of trustees
may approve a deviation from the transfer of five per cent of the increase in
the general fund portion of the operating budget.
(2) Budget modifications. Revenue changes -
budget modifications of five per cent or more that relate to changes in
enrollment, levels of support from the state of Ohio and/or any other revenue
source must be approved by the board.
Notes
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: 06/16/2003, 02/12/2005, 08/21/2010
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