Ohio Admin. Code 3356-7-08 - Leave without pay for extended serious health condition or disability, excluded professional/administrative staff

(A) Policy statement. The university is committed to employment practices that promote the health and welfare of its employees. Through its leave programs, it provides for and encourages preventive health care; physical, emotional, and mental well-being professional growth and development; and civic responsibility.

(B) Parameters.

(1) Duration. An employee may request a leave without pay for his or her own extended serious health condition or disability. This leave may be granted for a period of up to six months for an extended serious health condition or disability following the exhaustion of all accrued paid sick and/or vacation leave and unpaid leave pursuant to the Family Medical Leave Act ("FMLA").

(2) Extension. An employee may request up to an additional sixmonth period of leave without pay for his or her own extended serious health condition or disability. This extension of leave without pay may be approved for up to an additional six-month period. The employee must provide All requests for unpaid leave must be supported by medical evidence from a physician (or duly qualified medical practitioner) indicating that the employee will be able is unable to substantially and materially perform his or her their job responsibilities by for a specified date that is no later than one year from the beginning of the original leave without pay period of time, a specific date by which it is anticipated the employee will be able to return to work, and any restrictions for the employee's return to work.

(3) The granting of leave without pay is within supervisory discretion based on the business needs of the university and is subject to the final approval of the chief human resources officer, or designee.

(4) In order to allow for the business needs of the university, the office of human resources may, in its discretion, require an employee to submit consecutive requests for leave.

(3)(5) Employees requesting a leave without pay for an extended serious health condition or disability pursuant to this policy may be required to undergo an examination at the university's expense to confirm the state of the employee's health.

(4)(6) The university will maintain all group insurance benefits for a fulltime employee who has been employed by the university for at least one year prior to the employee commencing a leave without pay for an extended serious health condition or disability. The employee will be responsible for paying the employee's share of the health insurance cost during this leave. Failure of the employee to make payments in a timely manner may result in the loss of health insurance benefits.

(6) Employees covered by collective bargaining should refer to their respective labor agreement.

(C) Procedures.

(1) Excluded professional/administrative staff requesting extended leave without pay for an extended serious health condition or disability should must complete and forward to the office of human resources the "Request for Leave Form" specifying the reason for the leave and , the anticipated duration of the leave and include appropriate medical documentation as needed. Whenever possible, the staff member should provide notification Unless exigent circumstances exist, a complete request must be submitted at least thirty days in advance of the need for leave.

(2) If the leave without pay for an extended serious health condition or disability request is granted, human resources will notify the appropriate supervisor, administrator and/or division director.

(3) An employee who does not return at the conclusion of the approved leave may be eligible to apply for disability retirement under one of the should contact their Ohio pension plans or for any regarding disability retirement eligibility or the office of human resources regarding possible long-term disability benefits provided by the university, or may otherwise be terminated by the university.

Notes

Ohio Admin. Code 3356-7-08

Effective: 12/29/2022
Promulgated Under: 111.15
Statutory Authority: 3356.03
Rule Amplifies: 3356.03
Prior Effective Dates: 08/26/1986, 11/23/1987, 06/16/2003, 02/04/2013, 01/18/2018