Leave cannot be used to extend an
employee's date of retirement or resignation.
(A)
Vacation
leave.
(1)
Employees classified as regularly scheduled part-time and
instructional (contracted for a specific number of days during the academic
year) will not accrue vacation.
(2)
All positions
classified as administrative will accrue vacation at the rate of 4.62 hours per
pay period pro-rated based on the number of hours paid during the pay period
through the completion of their fourth year of employment. Beginning with the
fifth year of employment, vacation will be accrued at the rate of 6.15 hours
per pay period pro-rated based on the number of hours paid during the pay
period.
(3)
All positions classified as support staff will accrue
vacation at the rate of.0385 hours for each hour paid through the completion of
their fourth year of employment. Beginning with the fifth year of employment,
vacation will be accrued at the rate of.0578 hours for each hour paid. Overtime
hours are excluded for the purpose of calculating vacation
accruals.
(4)
All use of vacation leave must be scheduled in advance
and approved by the immediate supervisor. In deciding whether to approve use of
vacation leave, the supervisor should consider if the employee's use of
vacation leave would interfere with the efficient operation of the
college.
(5)
Earned vacation may be utilized considering the
following stipulations:
(a)
An individual may not accumulate in excess of two full
years' entitlement of earned vacation time.
(b)
An individual may
not use more than their annual entitlement of vacation time during any one
continuous period.
(c)
An individual may not use vacation that has not yet
been accrued.
(d)
Prior approval of the president must be obtained for
variations from these three guidelines.
(6)
Years of
employment for accruing vacation refer only to those years as an employee of
Washington state community college.
(7)
Payout of
accrued, unused vacation upon termination of employment.
(a)
Upon an employee's separation of service from the college,
accrued unused vacation hours will be paid. The employee's base salary only
will be used in the computation of an hourly rate for purposes of vacation
payout. Base salary does not include stipends, pay for extra assignments,
overload earnings, or the value of fringe
benefits.
(B)
Personal/emergency leave.
Each fiscal year, personal leave is
granted under the conditions in this paragraph
below
. Thirty-two hours
are granted to each fulltime employee. Regularly scheduled part-time employees
are granted annual personal leave equal to eighty per cent of the hours they
are normally scheduled to work per week (ex. avg. hrs worked per week is twenty
- twenty times eighty per cent = sixteen hours annual leaved personal leave
will be calculated on a prorated basis for employees that start after the
beginning of the college's fiscal year.
(1)
Use of personal
leave must be scheduled in advance and approved by the employee's immediate
supervisor.
(2)
Leave is to be used for personal business which is not
currently covered under the sick leave policy of the college.
(3)
Personal leave
does not carry over from one fiscal year to the next fiscal year: it must be
used in the fiscal year it is earned. Employees cannot cash-in and/or will not
be compensated for accrued, unused personal leave.
(C)
Sick/bereavement
leave.
(1)
Sick
leave may be accumulated to a maximum of one thousand four hundred and forty
hours by all full-time and regularly scheduled part-time
employees.
(2)
Accumulated sick leave earned through employment at
other Ohio public colleges or universities, or through other Ohio public
employment, may be transferred to the college and will be effective on the
first day of employment, subject to the one thousand four hundred and forty
hours maximum accumulation. An employee who transfers from one state or local
Ohio public agency to another (Ohio public agency refers to governmental
entities under the control of Ohio's state or local government! or who is
reappointed or reinstated at the college, will be credited with the unused
balance of accumulated sick leave-up to the one thousand four hundred and forty
hours maximum and provided the time between separation and reappointment does
not exceed ten years. Written proof of sick leave credits must be furnished to
the college by the prior employer. The human resources office will maintain
records of unused sick leave of former employees for a minimum often years
after their last employment by the college: will restore the appropriate
balance if the person is re-employed by the college: and will respond to
requests for such records from other Ohio public agencies newly employing those
people.
(3)
Sick leave must be earned before being
used.
(4)
Full-time employees that are also exempt employees
accrue sick leave at the rate of 4.62 hours per pay period pro-rated based on
the number of hours paid during the pay period. Full-time nonexempt and
regularly scheduled part-time employees accrue sick leave at the rate of.0578
hours for each hour paid. Overtime hours are excluded for the purpose of
calculating sick leave accruals.
(5)
An employee may
use sick leave for absence due to personal illness, pregnancy, injury, exposure
to contagious disease which could be communicated to others, and for absence
due to illness, injury/disability or death in the employee's immediate
family.
Absence of more than three days for
illness requires submission of a physician's note to be submitted to human
resources.
Employees are permitted up to three
days of accured sick leave for bereavement for a death in the immediate family.
Additional days may be granted by the director of human resources in
extenuating circumstances. Bereavement leave may be used more than one time per
year. The immediate family is defined as spouse, child, mother, father,
brother, sister, grandchild, aunt, uncle, niece, nephew, mother-in-law,
father-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in-law,
grandparent of either spouse, stepparent, stepchild, legal guardian or other
person who stands in place of a parent, or other relatives living in the
employee's household. If no sick leave or vacation leave is available, leave
without pay must be scheduled at the time of need and approved by the immediate
supervisor(s) and human resources.
(D)
Pay-out of
accrued, unused sick leave.
(1)
Conversion and payment of unused sick leave at
retirement.
An employee retiring with ten or more
years of continuous service with the college may elect to be compensated for
one-fourth the value of his or her accrued but unused sick leave, not to exceed
pay for two hundred forty hours. Payment will be based upon the employee's base
rate of pay at the time of disability or regular retirement, base salary does
not include stipends, pay for extra assignments, overload earnings, or the
value of fringe benefits. Such payment may be made only once to an employee and
only to those employees who are on the active payroll of the college at the
time of retirement. All eligible employees, at the time of filing their
application for retirement, must indicate their desire to elect the sick leave
conversion option. The two mutually exclusive options are:
(a)
To be paid for
one-fourth the value of his or her accrued but unused sick leave up to two
hundred forty hours, or
(b)
To carry forward the total sick leave balance for
future anticipated state employment.
An appropriate statement documenting
the election will be made available to the employee, and human resources will
determine the amount of hours to be paid. Payment will be made in a lump sum
and included in the employee's final pay (if the appropriate forms are received
in human resources soon enough otherwise, as soon as practicable after that).
Payment will be subject to normal payroll deductions, excluding Ohio public
employees retirement system contributions. The conversion option does not apply
to any employee who resigns his or her position and elects to retire at some
later date.
(2)
Conversion and
payment of unused sick leave upon death.
In the event of the death of an
employee with ten or more years of continuous service with the college,
one-fourth of the value of the employee's accrued but unused sick leave will be
paid to the employee's survivors in accordance with section
2113.04 of the Revised Code, or
to the employee's estate, not to exceed pay for two hundred forty hours.
Payment will be based upon the employee's rate of pay at the time of
death.
