Ohio Admin. Code 3358:5-11-06.2 - Rental car program procedures

(A) Clark state college is able to participate in the state of Ohio car rental agreement with Enterprise holdings. Enterprise holdings is comprised of both the enterprise rent-a-car and national car rental brands. This program could be a more cost effective mode of transportation compared to reimbursing employees for using personal vehicles.

(B) Employees will benefit from having set rates on all vehicle sizes with both brands. Additionally, affordable one-way rates are available through the national brand. With a twenty-four hour advance notice, enterprise will provide a free pick-up and drop-off service from either Clark state or the employee's home during week days. Evening/weekend delivery/pick-up is also available at an additional cost.

(C) Utilizing a rental car, up to standard size, is an option for employees who travel on official college business requiring an overnight stay. Employees who wish to use their personal vehicle in lieu of renting a vehicle shall receive reimbursement for whichever method is less.

(D) Employees can use their college visa purchasing card to pay for the cost of the rental and for gasoline to top off the tank. The cost would come from the employee's departmental 5410 line item.

(E) When traveling on official college business, employees do not need to pay for insurance coverage through the rental car company.

(F) The Clark state customer number required to be given to the representative when making college related travel reservations for either rental car company is XZ38Y17. If a reservation is made without using this number, the employee will not receive the correct rate nor will they get the insurance coverage included in the program.

(G) This program may also be used for personal (non-college related) travel. Employees wishing to rent a vehicle for personal use must use code number XZ38140. It is important that employees use the correct code when reserving a vehicle. When this program is used for personal travel, there is no insurance coverage provided by the College or the rental car company.

(G) (H) The program summary provides details of the program, including the cost and locations. Questions regarding this program should be directed to the office of the vice president for business affairs. This program shall begin November 1, 2011.

Notes

Ohio Admin. Code 3358:5-11-06.2

Effective: 10/24/2012
Promulgated Under: 111.15
Statutory Authority: 3358.04
Rule Amplifies: 3358.04
Prior Effective Dates: 12/14/11