Ohio Admin. Code 3359-11-11 - University records officer
(A)
The director of
archival services shall serve as the university records officer. Pursuant to
division (B) of section
149.33 of the Revised Code, this
individual shall be responsible for developing an efficient and economical
program for records retention, disposition, and destruction of university
records.
(B)
The records retention guidelines set forth in the
inter-university council of Ohio's "Records Retention Manual" shall be
implemented and used as the university's records retention manual, consistent
with the university's records retention needs. This process may be used to
enlarge any retention period provided in the inter-university council ("IUC")
"Records Retention Manual," but shall not be used to provide a shorter
retention period for any category of records included in the manual. The
university records officer, in consultation with the office of general counsel,
shall revise, edit, and update the university's records retention manual as
necessary and create policies for records retention.
(C)
The university
records officer shall, pursuant to Chapter 111. of the Revised Code, provide
for administrative rule filing through the office of the general
counsel.
(D)
The president with the recommendation of the university
records officer, shall appoint individuals to a committee for the purpose of
assisting in the development and management of a sound program for university
records management.
(E)
The university records officer shall provide the
president and the office of general counsel with an annual report, consisting
of a review of records being retained, the period therefor, and records that
are destroyed or are being destroyed. The university records officer shall also
inform as to any current statutory, administrative or other changes required or
deemed necessary.
Replaces: 3359-11-11
Notes
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 09/28/97, 08/30/09
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