(A) The office of grants management
The office of grants and sponsored programs has the mission of
facilitating the orderly transmission of information about grant opportunities
associated with the local, state, and federal governments and other agencies. Staff,
faculty, students, and partner community organizations may work with grants and
sponsored programs to generate grants. These groups must utilize the funding to
support teaching, research, public service, and other scholarly pursuits to
benefit the university, its programs, and students.
(1) Pre-award: the office of grants and
sponsored programs is responsible for stimulating the development of grant
applications and contract proposals that are consistent with the university's
mission. Any grant or sponsored research project that
is part of any official Shawnee state university activity must go through
the intent to apply process. This process includes coordinating
the proposal submission through university
channels to the appropriate external funding agencies. The office of grants and
sponsored programs serves as the clearinghouse for the internal administrative
review process and the subsequent submission of the proposal to the funding
agency.
(2) Post-award: after a
grantee makes an award, grants and sponsored programs shall assist with the
establishment and maintenance of project records, internal and external
communications, and monitoring of project budgetary
procedures.
(B)
The goals for the grant and sponsored research
components of grants and sponsored programs include the following:
Goals for grants and sponsored research programs
The goals for the grant and sponsored
research components of the programs include the following:
(1) Stimulate research and public service
efforts by faculty, staff, and students.
(2) Coordinate the development of university
policies which will nurture and encourage research programs and other grant
funded programs consistent with the university's mission.
(3) Act as the university liaison with
pertinent funding agencies.
(4)
Coordinate the process by which proposals are approved for transmittal to
funding agencies.
(5) Work on final
project reports that accurately reflect the completed work.
(C) Grants
(1) This policy covers the application,
approval and acceptance requirements for all grant proposals submitted on
behalf of the university wherever the origination (i.e. athletics, academic
affairs, student affairs, administration, public safety, recycling, energy,
etc.).
(2) The office of grants and
sponsored programs will jointly coordinate SSU development foundation grants administration with
the development office in order to maximize funding opportunities and to avoid
duplication of effort.
(D)
Indirect cost
recovery
(1)
In
order to maximize the recovery of indirect costs, also referred to as overhead
costs or facilities and administrative (F&A) costs, all grant proposals
should account for the maximum allowable recovery of indirect costs within the
project budget.
(2)
Grant proposals may include the use of all or a portion
of allowable indirect costs as matching funds when necessary or appropriate;
however, preference should be given to the recovery of indirect costs directly
from grant funding whenever possible.
(3)
Submission of
grant proposals that do not maximize the recovery of allowable indirect costs
is prohibited unless required in exceptional circumstances. In such
circumstances, the chief financial officer must approve, in writing, the
decision to voluntarily forgo the maximum allowable recovery of indirect
costs.
