Policy statement
Regularity of attendance is essential to successful performance
of all positions across all university campuses. Employees who are ill or for
some other unavoidable reason must miss work, must notify their area or
department head or supervisor as far in advance as possible, but no later than
departmental policy and/or procedure. This must be done before the start of the
scheduled shift. In order for payroll adjustments to be made, and to keep
personnel records current, absences from work must be reported promptly.
(A) Anytime an employee is absent during a
regularly scheduled work period for any reason, vacation, sick, unpaid leave,
or any other time off, it is the employees responsibility to ensure timely
submittal of the time off in the appropriate format.
(B) If the employee is unable to report to
work, he/she must notify his/her supervisor or designated department authority
per departmental policy or procedure or if no policy/procedure exists, no later
than the first half hour of the work shift, and each day thereafter. Employee's
working within a department which operates twenty-four hours a day, seven days
a week must notify his/her immediate supervisor or other designated department
authority at least two hours prior to the start time he/she is scheduled to
work and each day thereafter.
(C)
If sick leave is used, the employee must indicate whether the absence is for
personal illness or family illness.
(D) Employees who are absent from work due to
major surgery, disability, serious illness, maternity leave, a dangerous
communicable disease, or an absence of more than three consecutive days must
provide a written statement from a licensed physician in order to return to
work.
(E) If it is necessary for
an employee to be relieved from work duties or be away from the work area, the
employee must obtain approval from the appropriate supervisor.
(F) Employees who are habitually absent, or
who are absent for three or more scheduled days without leave or notice, may be
subject to corrective action up to and including dismissal; or may be
considered as having resigned their position.
(G) It is the responsibility of the employee
to keep supervisors fully informed. Excessive absenteeism or habitual tardiness
jeopardizes jobs and creates problems for the supervisor and fellow employees.
If an employee does not call in, or have someone call in on a day he or she is
absent from work, the day will be charged to unpaid leave. The only exception
is:
An employee under doctor's care, who is told by the doctor to
discontinue working for a specific number of days, is not obligated to call in
each day, provided the situation is explained on the first day of absence.
