Ohio Admin. Code 3364-82-230 - Student record retention
(A)
Policy
statement
The college of nursing provides safe and secure storage for student academic records.
(B)
Purpose of
policy
To provide guidelines for storage of student academic records.
(C)
Procedure
(1)
Records of
currently enrolled students are kept in the college of nursing. These records
include:
(a)
Application for admission.
(b)
Clinical
evaluations.
(c)
Correspondence.
(d)
Health
documents.
(e)
Release forms.
(f)
Reference
letters.
(g)
University transcript.
(2)
Records of
previous year graduates are kept in the college of nursing. These records
include:
(a)
Application for admission.
(b)
Clinical
evaluations.
(c)
Health records.
(d)
Correspondence.
(e)
Final
transcripts.
(f)
Release forms.
(g)
Reference
letters.
(h)
University transcript.
(3)
Records of
graduates of more than one year are boxed, clearly marked, and sent to health
science campus archives for permanent storage. These records can be retrieved
within one week if necessary. Records permanently stored include:
(a)
Application for
admission.
(b)
Clinical evaluations.
(c)
Correspondence.
(d)
Final
transcript.
(e)
Health record.
(f)
Reference
letters.
(g)
Release forms.
(4)
The official
undergraduate student academic record is maintained at the university where the
student is registered: Bowling Green state university (BGSU) or university of
Toledo (UT).
(5)
The official graduate student academic record is
maintained in the graduate school office on health science
campus.
Notes
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364
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