Ohio Admin. Code 3701-57-02 - Reporting requirements
(A)
Each physician,
hospital and freestanding birthing center shall report to the birth defects
information system information concerning all children from birth to five years
of age with any of the following abnormal conditions, birth defects and
congenital abnormalities:
(1)
Anencephalus;
(2)
Spina
bifida;
(3)
Congenital cataract:
(4)
Aniridia;
(5)
Truncus arterious;
(6)
Transposition of
great arteries;
(7)
Tricuspid atresia;
(8)
Tetralogy of
Fallot;
(9)
Pulmonary atresia;
(10)
Congenital
stenosis of the aortic valve;
(11)
Hypoplastic left
heart syndrome;
(12)
Coarctation of aorta;
(13)
Total anomalous
pulmonary venous return;
(14)
Choanal atresia;
(15)
Cleft
palate;
(16)
Cleft lip;
(17)
Cleft palate
with cleft lip;
(18)
Esophageal atresia;
(19)
Atresia and
stenosis of large intestine, rectum and anal canal;
(20)
Hirschsprung
disease;
(21)
Biliary atresia;
(22)
Intestinal
malrotation and volvulus;
(23)
Renal
agenesis;
(24)
Gastroschisis;
(25)
Omphalocele;
(26)
Diaphragmatic hernia;
(27)
Trisomy
13;
(28)
Trisomy 18;
(29)
Trisomy
21;
(30)
Turner syndrome;
(31)
Klinefelter
syndrome;
(32)
Disorders of sexual development (ambiguous
genitalia);
(33)
Fetal alcohol syndrome;
(34)
Long QT
syndrome;
(35)
Velo-cardio-facial syndrome (22q11
deletion);
(36)
Neurofibromatosis type 1;
(37)
Spinal muscular
atrophy;
(38)
Tuberous sclerosis;
(39)
Stickler
syndrome, Treacher Collins' syndrome, Pierre Robin syndrome, Goldenhar
syndrome; and
(40)
Osteogenesis imperfecta.
(B)
Each physician,
hospital and freestanding birthing center shall report cases as described in
paragraph (A) of this rule in an electronic format as prescribed by the
director. The report shall contain information regarding the child which
includes:
(1)
Medical record number;
(2)
Child's name;
(3)
Child's county of
residence;
(4)
Child's address;
(5)
Phone number of
child's parent or guardian;
(6)
Parent/guardian
name;
(7)
Child's date of birth;
(8)
Child's
gender;
(9)
Child's race;
(10)
Child's hispanic
ethnicity;
(11)
Date of encounter or discharge;
(12)
Diagnostic code
for the birth defect being reported;
(13)
Child's date of
death, if applicable;
(14)
Mother's maiden name;
(15)
Mother's date of
birth;
(16)
Mother's race;
(17)
Mother's
hispanic ethnicity;
(18)
Reporting hospital Ohio department of health hospital
number; and
(19)
Date of report.
(C)
Each physician,
hospital and freestanding birthing center shall report to the Ohio department
of health at least quarterly, all new cases from the previous quarter unless
the physican, hospital, or freestanding birthing center has evidence that the
case has already been reported.
(D)
All physicians,
hospitals and freestanding birthing centers providing diagnostic or treatment
services to individuals with birth defects as specified in paragraph (A) of
this rule shall grant to the director, or those representatives authorized in
accordance with division (C) of section
3705.32 of the Revised Code,
access to records that identify cases of birth defects.
(E)
A physician,
hospital, or freestanding birthing center is not subject to liability in an
action for damages, or other relief for furnishing the information including
records, reports, statements, notes, memoranda or other information to the
director as required by this rule, or to a qualified person or governmental
entity authorized by division (C) of section
3705.32 of the Revised
Code.
(F)
The director shall establish a form for use by parents
and legal guardians who seek to have identifying information regarding their
children removed from the birth defects information system. The director shall
make the form available to hospitals, local health departments and
physicians.
(G)
The director shall make available to the state's birth
defects information system, the same information listed in paragraph (B) of
this rule for newborns diagnosed with disorders on the state's mandated newborn
screening panel listed in rule
3701-55-02
of the Administrative Code.
Replaces: 3701-57-02
Notes
Promulgated Under: 119.03
Statutory Authority: 3705.30, 3705.35
Rule Amplifies: 3705.30, 3705.31, 3705.33, 3705.35
Prior Effective Dates: 6/3/2005, 11/1/10
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