Ohio Admin. Code 3701-75-03 - Valid reasons for accessing confidential personal information
(A)
Performing the following functions constitute valid
reasons for authorized employees of the agency to access confidential personal
information:
(1)
Responding to a public records request;
(2)
Responding to a request from an individual for the list of CPI the agency
maintains on that individual ;
(3)
Administering a
constitutional provision or duty;
(4)
Administering a
statutory provision or duty;
(5)
Administering an
administrative rule provision or duty;
(6)
Complying with
any state or federal program requirements;
(7)
Processing or
payment of claims or otherwise administering a program with individual
participants or beneficiaries;
(8)
Auditing
purposes;
(9)
Licensure (or permit, eligibility, filing, etc.)
processes;
(10)
Investigation or law enforcement purposes;
(11)
Administrative hearings;
(12)
Litigation,
complying with an order of the court, or subpoena;
(13)
Human resource
matters (e.g., hiring, promotion, demotion, discharge, salary/compensation
issues, leave requests/issues, time card approvals/issues);
(14)
Complying with
an executive order or policy;
(15)
Complying with
an agency policy or a state administrative policy issued by the department of
administrative services, the office of budget and management or other similar
state agency; or
(16)
Complying with a collective bargaining agreement
provision.
(B)
To the extent the general processes described in
paragraph (A) of this rule do not cover the circumstances under consideration,
for the purpose of carrying out specific duties of the Ohio department of
health, authorized employees would also have valid reasons for accessing CPI as
set forth in any applicable policy adopted by the department of health.
Notes
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 9/17/2010
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.