Ohio Admin. Code 3745-7-09 - Recordkeeping requirements and responsibilities of owners, certified professional operators and certified professional operators of record
(A) The owner and
professional operator of record of a public water
system, treatment works or sewerage system shall maintain or cause to be
maintained operation and maintenance records for each public water system,
distribution system, water treatment plant within a public water system,
sewerage system, treatment works, or wastewater treatment facility within a
treatment works. Some of the formats in which the
records may
Records shall be maintained
include, but are not limited to,
in hard bound books with consecutive page
numbering, time cards, separate operation and
maintenance records, or
; well organized
computer logs, which automatically document the date,
time and person making the entry and prevent the erasure or deletion of data;
or an equivalent methodology sufficient to record the information set forth in
this rule and approved by the director to ensure authenticity and accuracy.
Separate log books or computer programs meeting the requirements above may be
maintained for operation and maintenance activities. Records regarding
operation and maintenance shall meet the following requirements:
(1) The records shall be housed and
maintained in such a manner as to be protected from weather damage and
guarantee the authenticity and accuracy of the records contained
within.
(2) The records shall be
accessible onsite for twenty-four hour inspection by agency or emergency
response personnel.
(3) At a
minimum, the following information shall be recorded:
(a) Identification of the public water
system, sewerage system, or treatment works;
.
(b) Date and times of arrival and departure
in military time for the professional operator of record and any other
professional operator required by this
chapter;
. Failure
to document times of arrival and departure shall constitute prima facie
evidence that a violation of the minimum staffing requirements has occurred
unless the professional operator can present evidence acceptable to the
director to substantiate that the professional operator met minimum staffing
requirements.
(c) Specific
operation and maintenance activities that affect or have the potential to
affect the quality or quantity of sewage or water conveyed, effluent or water
produced;
.
(d)
Results of tests performed and samples taken, unless documented on a laboratory
or bench sheet;
.
(e) Performance of preventative maintenance
and repairs or requests for repair of the equipment that affect or have the
potential to affect the quality or quantity of sewage or water conveyed,
effluent or water produced; and
.
(f)
Identification of the persons making entries.
(4) The records shall be kept up to date,
contain a minimum of the previous three months of data at all times, and be
maintained for at least three years.
(B) A certified professional operator shall do
the following :
(1) Perform
their duties in a responsible and
professional manner consistent with standard operating procedures and best
management practices;
.
(2)
Operate and maintain public water systems, sewerage systems, treatment works,
and appurtenances so as not to endanger the health or safety of persons working
in or around the facility, the public at large, or the environment due to
negligence or incompetence; and
.
(3)
Report all instances of noncompliance with applicable regulations to the
professional operator of record or facility
supervisor.
(C) The
duties of an
a
professional operator of record shall include, but not be limited to,
those outlined in paragraphs (B)(1) to (B)(3) of this rule and the following
additional duties and responsibilities:
(1)
Responsible and effective on site management and supervision of the technical
operation of the public water system, treatment works, or sewerage
system;
.
(2)
Immediately notifying the permittee or owner of a public water system, sewerage
system, or treatment works, and ensuring the agency and, if applicable, the
local regulatory agency, is notified of items that require notification in
accordance with section
Chapter 6109. or 6111. of the Revised Code, the
rules adopted thereunder, or the facility's NPDES permit; and
.
(3)
Ensuring the
recordkeeping requirements of this rule are being met.
(4)
Each professional
operator of record identified in accordance with rule
3745-7-02
of the Administrative Code and each certified professional operator acting as a
backup for a facility identified in accordance with rule
3745-7-03
or rule
3745-7-04
of the Administrative Code, shall ensure that the facility's minimum staffing
requirements are being met either by themselves or in conjunction with other
professional operators working at the facility.
(5)
Displaying a copy
of the professional operator's valid certificate and renewal card for public
examination at the treatment plant or principal office of the
owner.
(6)
Reporting minimum staffing times to the agency on a
form approved by the director.
(D) In the event that there are issues
related to paragraphs (A) to (C) of this rule that are within the area of
responsibility of, but beyond an
a professional operator of record or a certified
professional operator's ability to address, it
shall be the operator's responsibility
of the professional operator of record or certified
professional operator to document any efforts to rectify the
problem.
Notes
Promulgated Under: 119.03
Statutory Authority: 6109.04, 6111.46
Rule Amplifies: 6111.46, 6109.04
Prior Effective Dates: 12/21/06, 02/23/12
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.