Ohio Admin. Code 3745-87-01 - Asset management definitions
Except as otherwise noted, the definitions in rule
3745-81-01 of the Administrative
Code shall apply to this chapter.
(A)
(1)
"Asset" means a component of a facility with an independent physical and
functional identity and age as defined by the water system. This includes items
of substantial value and critical to the delivery of potable water.
(2) "Asset management program" means the
development and documentation of a program
of activities that demonstrates the managerial,
technical, and financial capability of a public water system,
by the implementation of the tracking documents,
programs or systems that will assist with the management and replacement
of
to manage physical infrastructure
assets to achieve metrics at the least cost and risk
to the water system
in order to maintain levels
of service to customers, the community and the environment, while considering
costs and residual asset risks.
(3)
"Asset management
screening" (formerly capability screening) means an evaluation of the
technical, managerial, and financial capability of a public water
system.
(B)
[Reserved.]
"Break"
means physical damage to a pipe, valve, hydrant, or other appurtenance that
results in a disruption.
(C)
(2)(1) "Capital
improvement plan" or "CIP" means a financial plan based on a
three to five-year planning period for all
individual capital improvement projects.
(3)(2)
"Capital improvement project" means a unique construction project that aims to
install, repair, rehabilitate, replace, or expand existing infrastructure, not
including regularly incurred operation and maintenance costs.
(1) "Capability screening" means an
evaluation of the technical, managerial, and financial capability of a public
water system.
(3)
"Continuity plan"
means a written plan developed through succession planning that establishes the
public water system's plan in the event of the loss of critical personnel.
Continuity plan criteria may include, but is not limited to, cross- training
existing critical personnel, timeframes and detailed steps for hiring
replacement personnel, and position descriptions for critical
personnel.
(4) "Critical
infrastructure" means assets, systems and networks, whether physical or
virtual, that are vital for a public water system to operate, or whose
inoperability would have a debilitating effect on the ability of the water
system to operate as intended or would create a public health risk.
(5) "Criticality" means an asset prioritization measure used to determine
assets on which to focus,
is a measure of the
importance of an asset, based on potential consequences
of failure, and is used to determine higher priority
assets for risk management activity
that would
result if the asset were to fail, including financial, environmental, and
social consequences.
(D) [Reserved.]
(E) [Reserved.]
(F) [Reserved.]
(G) [Reserved.]
(H)
[Reserved.]
"Horizontal/linear asset" means assets which may be
configured or networked for the purpose of moving materials or services from
one place to another. Also known as "below-ground asset." In the context of the
water industry, this includes pipeline assets for water distribution,
collection, and transmission.
(I) [Reserved.]
(J) [Reserved.]
(K) [Reserved.]
(L)
[Reserved.]
"Leak" means an
unintended hole or crack in a transmission or distribution pipeline, valve,
hydrant, appurtenance, or service connection that continuously loses water but
that does not result in a disruption.
(M) "Metric" means a qualitative or
quantitative measure of actual performance against a standard or other
target.
(N)
(1) "Non-publicly owned" means public water
systems not owned by a governmental entity.
(2) "Non-revenue water" means the distributed
volume of water that is not reflected in customer billings.
(O) "Operating ratio" means a
ratio comparing the system's operating expenses divided by
its
the
system's operating revenue (or net sales).
(P)
(1)
"Pro-forma" means projected or estimated financial statement that attempts to
present a reasonably accurate idea of what a water system's financial situation
would be if the present trends continue or certain assumptions hold
true.
(2) "Publicly owned" means
public water systems owned by a governmental entity.
(Q) [Reserved.]
(R) "Reserve funds" means funds used for
addressing expense situations of a capital nature that were not expected nor
anticipated.
(S) "Succession
planning" means the process for identifying and developing new or current
personnel who can replace personnel when vacancies occur.
(T) [Reserved.]
(U) "Useful life" means the average amount of
time in years, that a new system
component
an asset is estimated to
function when installed.
(V)
"Vertical asset" means an asset within a building or facility often comprised
of multiple components, also known as an above-ground asset. In the context of
the water industry, this typically refers to assets within pump stations,
treatment plants, and may include other facilities, such as storage
facilities.
(W)
[Reserved.]
(X)
[Reserved]
(Y)
[Reserved]
(Z)
[Reserved]
(AA)
Referenced materials. This chapter includes references to
certain subject matter or materials. The text of the referenced materials is
not included in the rules contained in this chapter. Information on the
availability of the referenced materials as well as the date of and the
particular edition or version of the material is included in this rule. For
materials subject to change, only the specific version specified in this rule
are referenced. Material is referenced as it exists on the effective date of
this rule. Except for subsequent annual publication of existing (unmodified)
Code of Federal Regulation compilations, any amendment or revision to a
referenced document is not referenced unless and until this rule has been
amended to specify the new dates.
(1)
Availability. The referenced materials are available as
follows:
(a)
"American National Standards/American Water Works
Association" (ANSI/AWWA). A copy may be obtained from "AWWA Bookstore, 6666 W.
Quincy Avenue, Denver, CO, 80235," (303) 794-7711,
www.awwa.org
.
(b)
Ohio EPA technical documents. These documents are
generally available in most Ohio public libraries and the state library of
Ohio. Information and copies may be obtained by writing to "Division of
Drinking and Ground Waters, Lazarus Government Center, P.O. Box 1049, Columbus,
OH" 43216-1049.
(2)
Referenced
materials:
(a)
"ANSI/AWWA, Utility Benchmark Performance Indicators,"
2022.
(b)
"AWWA Asset Management Definitions Guidebook"
https://www.awwa.org/Portals/0/AWWA/ETS/Resources/AMGuidebook.pdf?ver=2018-12-13-100101-887
. (David DiCesare, AWWA Ohio section asset management
committee).
(c)
"Guidelines for Design of Small Public Water
Systems."
https://dam.assets.ohio.gov/image/upload/epa.ohio.gov/Portals/28/documents/engineering/greenbook.pdf
(2023)
.
(d)
"Planning and
Design Criteria for Establishing Approved Capacity for:
1)
Surface Water And
Ground Water Supply Sources,
2)
Drinking Water
Treatment Plants (WTPs), and
Notes
Promulgated Under: 119.03
Statutory Authority: 6109.04
Rule Amplifies: 6109.24
Prior Effective Dates: 10/01/1999, 11/08/2018
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
Except as otherwise noted, the definitions in rule 3745-81-01 of the Administrative Code shall apply to this chapter.
(A)
(1) "Asset " means a component of a facility with an independent physical and functional identity and age as defined by the water system. This includes items of substantial value and critical to the delivery of potable water.
(2) "Asset management program " means the development of a program that demonstrates the managerial, technical, and financial capability of a public water system, by the implementation of the tracking documents, programs or systems that will assist with the management and replacement of infrastructure assets to achieve metrics at the least cost and risk to the water system.
(B) [Reserved.]
(C)
(1) "Capability screening " means an evaluation of the technical, managerial, and financial capability of a public water system.
(2) "Capital improvement plan " or "CIP " means a financial plan based on a three to five-year planning period for all individual capital improvement projects.
(3) "Capital improvement project " means a unique construction project that aims to install, repair, rehabilitate, replace, or expand existing infrastructure, not including regularly incurred operation and maintenance costs.
(4) "Critical infrastructure " means assets, systems and networks, whether physical or virtual, that are vital for a public water system to operate, or whose inoperability would have a debilitating effect on the ability of the water system to operate as intended or would create a public health risk.
(5) "Criticality " means an asset prioritization measure used to determine assets on which to focus, based on potential consequences of failure, and is used to determine higher priority assets for risk management activity.
(D) [Reserved.]
(E) [Reserved.]
(F) [Reserved.]
(G) [Reserved.]
(H) [Reserved.]
(I) [Reserved.]
(J) [Reserved.]
(K) [Reserved.]
(L) [Reserved.]
(M) "Metric " means a qualitative or quantitative measure of actual performance against a standard or other target.
(N)
(1) "Non-publicly owned " means public water systems not owned by a governmental entity.
(2) "Non-revenue water " means the distributed volume of water that is not reflected in customer billings.
(O) "Operating ratio " means a ratio comparing the system's operating expenses divided by its operating revenue (or net sales).
(P)
(1) "Pro-forma " means projected or estimated financial statement that attempts to present a reasonably accurate idea of what a water system's financial situation would be if the present trends continue or certain assumptions hold true.
(2) "Publicly owned " means public water systems owned by a governmental entity.
(Q) [Reserved.]
(R) "Reserve funds " means funds used for addressing expense situations of a capital nature that were not expected nor anticipated.
(S) "Succession planning " means the process for identifying and developing new or current personnel who can replace personnel when vacancies occur.
(T) [Reserved.]
(U) "Useful life " means the average amount of time in years, that a new system component is estimated to function when installed.
(V) "Vertical asset " means an asset within a building or facility often comprised of multiple components, also known as an above-ground asset . In the context of the water industry, this typically refers to assets within pump stations, treatment plants, and may include other facilities, such as storage facilities.
(W) [Reserved.]
Replaces: 3745-87-01
Notes
Promulgated Under: 119.03
Statutory Authority: 6109.04
Rule Amplifies: 6109.24
Prior Effective Dates: 10/01/1999