(A) Each skill-based amusement machine
operator, and vendor,
and location licensee shall
must retain and maintain accurate, complete,
legible, and permanent records, indexed and organized
in a manner to permit the commission to efficiently locate and review,
whether in electronic or other format, of any books, records, or documents
related to the conduct or participation in the conduct of skill-based amusement
machine gaming in this state for at least three years after they are created
and, upon request, provide the commission with those records.
(B) At a minimum, each skill-based amusement
machine vendor
shall
must retain and maintain the following records:
(1) The name, address, and phone number for
each skill-based amusement machine operator or vendor with which the
skill-based amusement machine vendor sold or otherwise provided skill-based
amusement machines for use in Ohio;
(2) The manufacturer, game name, model, and
serial number of each type-B and type-C skill-based amusement machine sold or
otherwise provided for use in Ohio; and
(3) Copies of all documentation from a
certified independent skill-based amusement machine testing laboratory
regarding skill-based amusement machines sold or otherwise provided to a
skill-based amusement machine vendor or operator licensee in Ohio.
(C) At a minimum each type-B and
type-C skill-based amusement machine operator
shall
must retain and
maintain the following records:
(1) Invoices
for each skill-based amusement machine purchased or otherwise obtained from a
skill-based amusement machine vendor or operator for use in this
state;
(2) Invoices for all
merchandise prizes, including wholesale price per individual merchandise prize
for use in this state;
(3) A list
of prizes available to be awarded to a player and the dates the listed prizes
were available to be awarded to a player;
(4) Copies of all documentation from a
certified independent skill-based amusement machine testing laboratory
regarding any skill-based amusement machine placed at a skill-based amusement
machine location or otherwise available for play in the state of
Ohio;
(5) Copies of all contracts
or revenue-sharing agreements with any type-C skill-based amusement machine
location; and
(6) Accounting for
all amounts paid to or revenue shared with a skill-based amusement machine
location.
(D) At a minimum each type-C
skill-based amusement machine location shall retain and maintain the following
records:
(1) A copy of the contract or
revenue-sharing agreement with any skill-based amusement machine
operator;
(2) An accurate accounting of all
amounts received or revenue shared with a skillbased amusement machine
operator; and
(3) A list of all prizes available
to be awarded to a player and the dates the listed prizes were available to be
awarded to a player.
(E) Each skill-based amusement
machine vendor, operator, and location licensee shall organize and index all
required records in a manner that enables the commission to locate, inspect,
review, and analyze the records with reasonable ease and efficiency. Records
may be retained at a skill-based amusement machine vendor, operator, or
location licensee's principal place of business, provided that records retained
at a location outside this state are maintained in such a manner to allow for
the electronic transmission of records to the commission within a reasonable
time.
(F)(D) Nothing in this
rule shall be construed to require disclosure of a record that is protected by
the attorney-client privilege as recognized under Ohio law.
