Ohio Admin. Code 4112-1-04 - Commission meeting
(A)
Public
meetings. All commission meetings are public meetings. However, executive
sessions may be closed to the public provided that the adoption or passage of a
resolution, rule, regulation or other formal action is not
involved.
Notice of meetings. The commission
will provide notification of the time and place of all regularly scheduled
meetings and the time, place, and purpose of all special meetings pursuant to
the following provisions:
(1)
Any persons may ascertain the time and place of all
regularly scheduled and special meetings by:
(a)
Writing to the
attention of the public affairs office of the Ohio civil rights commission at
30 E. Broad street, 5th floor, Columbus, Ohio 43215;
(b)
Calling the
commission; or
(2)
Any
representative of the news media may obtain notice of all special meetings by
requesting in writing that notice be provided. Notice will be given to only one
representative of any particular publication or radio or television station. A
request for notification shall be addressed to the attention of the public
affairs office of the Ohio civil rights commission at 30 E. Broad street, 5th
floor, Columbus, Ohio 43215. The request shall provide the name, mailing
address, a maximum of two telephone numbers and, if available, a facsimile
transmission number and an e-mail address where the media representative can be
reached. The commission shall maintain a list of all representatives of the
news media who have requested notice of special meetings pursuant to this
paragraph.
(3)
In the event of a special meeting, the commission shall
notify all media representatives on the list of the meeting by doing at least
one of the following:
(a)
Sending written notice, which must be mailed no later
than four calendar days prior to the day of the special
meeting.
(b)
Notifying representatives by telephone, facsimile
transmission or e-mail no later than twenty-four hours prior to the special
meeting.
(4)
In the event of an emergency meeting, the commission
shall notify all media representatives on the list of the meeting by providing
either the notice described in paragraph (A)(3)(b) of this rule, or notifying
the clerk of the state house press room except that the notice need not be
given twenty-four hours prior to the meeting but shall be given as soon as
possible.
(B)
Executive sessions. The commission may hold an
executive session at a regular or special meeting for the following
purposes:
Minutes of commission meetings. All
minutes of regular or special meetings of the commission shall be prepared,
maintained and made available for public inspection. At the beginning of each
commission meeting the executive director or the director's designee shall
inform those present that the notice requirements set forth in this rule have
been complied with and this shall be noted in the commission minutes.
(1) To confer with an attorney for the
commission concerning disputes involving the commission which are the subject
of pending or imminent litigation. Litigation will be considered imminent at
the point at which litigation is actually contemplated.
(2) To consider information required to
be kept confidential by federal or state law.
(3) To consider the appointment, employment,
dismissal, discipline, promotion, demotion or compensation of a commission
employee or official. An executive session may be held to investigate charges
or complaints against a commission employee or official provided, however, that
the commission employee or official may request a public hearing. Furthermore,
any final disposition of the matter shall be made in open
meeting.
(4) To
consider specialized details of security arrangements where disclosure of the
matters discussed might reveal information that could be used for the purpose
of committing or avoiding prosecution for a violation of the
law.
Notes
Promulgated Under: 119.03
Statutory Authority: 4112.04
Rule Amplifies: 4112.04, 4112.05
Prior Effective Dates: 11/04/1971, 11/15/1977, 12/23/1979, 07/12/1989, 07/01/1994, 08/10/1997, 01/11/1998, 10/17/2002, 10/21/2013, 10/12/2019
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