Ohio Admin. Code 4123-3-22 - Inspection of claim files

(A) Authorizations for representation shall be in writing and signed by the authorizing party. When the authorization is on behalf of the employee, it shall be filed on an "Authorization of Representation of Injured Worker Claimant Authorized Representative" form or equivalent. There shall be a separate authorization filed with the bureau for each claim to which the authorization is to extend. When the authorization is on behalf of the employer, a blanket authorization may be filed with the bureau.
(B) An authorization may be cancelled by the filing of a notice to that effect with the bureau or by filing a new authorization by another representative. In either event, the party should notify the former representative of the party's action.
(C) The inspection of claim files shall be limited to:
(1) The parties and/or their duly authorized representatives as outlined in paragraphs (A) and (B) of this rule;
(2) Any other person authorized, in writing, by either the employee or the employer; such authorization having been executed within one year prior to its use;
(3) Members of the general assembly when in the course of their duties as such;
(4) The governor, a select committee of the general assembly, a standing committee of the general assembly, the auditor of state, the attorney general, or the designee of any, in the pursuance of any duty imposed by Chapters 4121. and 4123. of the Revised Code.
(5) Duly authorized employees of governmental agencies whose official duties require the information contained in the claim files;
(6) Such other persons as are specifically authorized by a member of the commission or the administrator pursuant to the provisions of section 4123.88 of the Revised Code.


Ohio Admin. Code 4123-3-22
Effective: 7/1/2019
Five Year Review (FYR) Dates: 4/8/2019 and 07/01/2024
Promulgated Under: 119.03
Statutory Authority: 4121.31, 4121.30, 4121.121, 4121.12
Rule Amplifies: 4121.12, 4123.88, 4123.27, 4121.121
Prior Effective Dates: 01/01/1964, 01/16/1978, 10/04/2004, 02/10/2009, 04/01/2014

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