Ohio Admin. Code 4701-2-01 - Definitions
(A) "Access" as
a noun means an instance of copying, viewing, or otherwise perceiving whereas
"access" as a verb means to copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system"
means the purchase of a "computer system," as defined in this rule,
that
which is
not a computer system currently in place nor one for which the acquisition
process has been initiated as of the effective date of the board rule
addressing requirements in section
1347.15 of the Revised
Code.
(C) "Computer system" means a
"system," as defined by section
1347.01 of the Revised Code,
that stores, maintains, or retrieves personal information using electronic data
processing equipment.
(D)
"Confidential personal information" has the meaning as defined by division
(A)(1) of section 1347.15 of the Revised Code and
is identified by rules promulgated by the board
in accordance with division (B)(3) of section
1347.15 of the Revised Code that
reference the federal or state statutes or administrative rules
that
which
make personal information maintained by the board confidential.
(E) "Employee of the board" means each
employee of the accountancy board as well as each member of the accountancy
board appointed to the board pursuant to section
4701.02 of the Revised
Code.
(F) "Incidental contact"
means contact with the information that is
secondary or tangential to the primary purpose of the activity that resulted in
the contact.
(G) "Individual" means
a natural person or the natural person's
authorized representative, legal counsel, legal custodian, or legal
guardian.
(H) "Information owner"
means the individual appointed in accordance with division (A) of section
1347.05 of the Revised Code to
be directly responsible for a system.
(I) "Maintains" means board ownership of,
control over, responsibility for, or accountability for systems and includes,
but is not limited to, board depositing of
information contained
with
within a data
processing center for storage, processing
management,
or dissemination. The board "maintains" all systems of records
that are required by law to be kept by the
agency.
(J) "Person" means a
natural person.
(K) "Personal
information" means any information that describes anything about a person,
or that indicates actions done by or to a
person, or that indicates
that a person possesses certain personal
characteristics, and that contains, and can be retrieved from a system by, a name, identifying number, symbol, or other
identifier assigned to a person.
(L) "Personal information system" means a
"system" that "maintains" "personal information" as those terms are defined in
this rule.
(M)
"Public record" has the meaning as defined by division
(A)(1) of section 149.43 of the Revised
Code.
Notes
Promulgated Under: 119.03
Statutory Authority: 119.03
Rule Amplifies: 1347.15
Prior Effective Dates: 08/22/2010, 09/01/2020
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 08/22/2010
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(A) "Access " as a noun means an instance of copying, viewing, or otherwise perceiving whereas "access " as a verb means to copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system " means the purchase of a "computer system ," as defined in this rule, that which is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the board rule addressing requirements in section 1347.15 of the Revised Code.
(C) "Computer system " means a "system ," as defined by section 1347.01 of the Revised Code, that stores, maintains , or retrieves personal information using electronic data processing equipment.
(D) "Confidential personal information " has the meaning as defined by division (A)(1) of section 1347.15 of the Revised Code and is identified by rules promulgated by the board in accordance with division (B)(3) of section 1347.15 of the Revised Code that reference the federal or state statutes or administrative rules that which make personal information maintained by the board confidential.
(E) "Employee of the board " means each employee of the accountancy board as well as each member of the accountancy board appointed to the board pursuant to section 4701.02 of the Revised Code.
(F) "Incidental contact " means contact with the information that is secondary or tangential to the primary purpose of the activity that resulted in the contact.
(G) "Individual " means a natural person or the natural person's authorized representative, legal counsel, legal custodian, or legal guardian.
(H) "Information owner " means the individual appointed in accordance with division (A) of section 1347.05 of the Revised Code to be directly responsible for a system .
(I) "Maintains " means board ownership of, control over, responsibility for, or accountability for systems and includes, but is not limited to, board depositing of information contained with within a data processing center for storage, processing management, or dissemination. The board "maintains " all systems of records that are required by law to be kept by the agency.
(J) "Person" means a natural person.
(K) "Personal information " means any information that describes anything about a person, or that indicates actions done by or to a person, or that indicates that a person possesses certain personal characteristics, and that contains, and can be retrieved from a system by, a name, identifying number, symbol, or other identifier assigned to a person.
(L) "Personal information system " means a "system " that "maintains " "personal information " as those terms are defined in this rule.
(M) "Public record " has the meaning as defined by division (A)(1) of section 149.43 of the Revised Code.
Notes
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 08/22/2010