Ohio Admin. Code 5101:14-1-06 - Comprehensive case management and employment program: program exit and follow-up services
(A) When may a lead agency propose to end
comprehensive case management and employment program (CCMEP) services for a
program participant?
The lead agency may propose to end CCMEP services for a program participant who is not an Ohio works first (OWF) mandatory participant between the ages of fourteen and twenty-four in receipt of OWF when:
(1) The program participant has successfully
entered post-secondary education, military enlistment or deployment, and/or
unsubsidized employment and no longer needs CCMEP services;
(2) The program participant has been awarded
social security disability insurance (SSDI) or supplemental security income
(SSI) by the social security administration and has made application for
services with opportunities for Ohioans with disabilities; or
(3) The program participant has not engaged
in CCMEP services and activities on at least five occasions without explanation
and the lead agency has made reasonable efforts to provide services and to
re-engage the program participant.
(4) The program participant is not eligible
for temporary assistance for needy families (TANF) or Workforce Innovation and
Opportunity Act of 2014 (WIOA)
(2014) funding; or the lead agency lacks
funding the program participant is eligible for in accordance with paragraph
(E) of this rule.
(B)
What is the process for exiting someone from CCMEP?
The lead agency shall begin the ninety day
ninety-day
exit process for program participants who meet the exit reason in paragraph
(A)(4) of this rule immediately. For all other program participants, the lead
agency shall:
(1) Ensure that the
program participant does not require any additional services or that the lead
agency has made reasonable efforts to provide the program participant with
CCMEP services and the program participant has failed to utilize them on at
least five occasions without explanation.
(2) Begin the ninety day
ninety-day
exit process after issuing notice of adverse action to the program participant
at least thirty days prior to ending all services in accordance with rule
5101:6-2-04
of the Administrative Code, and notwithstanding the fifteen day
fifteen-day notice period referenced in paragraph (A)
of rule
5101:6-2-04
of the Administrative Code.
(3)
Continue to attempt to engage the program participant in accordance with
paragraph (A)(1)(a) of rule
5101:14-1-05
of the Administrative Code during the ninety
day
ninety-day period. Each attempt to
engage shall be documented in the Ohio
Ohio's workforce case management system. When a
program participant reengages in CCMEP within ninety days of the adverse action
notice, the lead agency shall reevaluate the service strategy appropriate for
the program participant and determine what additional services (if any) are
needed.
(a) When additional services are
needed, the program participant shall remain in CCMEP;
(b) When services are not provided for ninety
consecutive days and future services have not been scheduled, the program
participant shall be exited from CCMEP. The lead agency shall provide follow-up
services in accordance with paragraph (D) of this rule. Follow-up service is
not considered a future service.
(4) Comply with the complaint and appeal
process described in rule
5101:6-10-01
of the Administrative Code.
(C) Must a program participant be exited from
CCMEP upon reaching his or her twenty-fifth birthday?
(1) A twenty-four year old
-year-old
program participant who reaches his or her twenty-fifth birthday while in CCMEP
may remain in CCMEP until he or she meets the criteria for exit described in
paragraph (A) of this rule.
(2)
Once a program participant exits CCMEP in accordance with paragraph (A) of this
rule, the individual may not return to CCMEP if he or she is age twenty-five or
older.
(D) What are the
follow-up services?
Follow-up services are critical services provided following a program participant's exit from CCMEP to help ensure job retention or successful participation in postsecondary education and training. At the time of enrollment, program participants shall be informed that follow-up services will be provided for a minimum duration of twelve months following exit.
(1) All program participants must receive
some form of follow-up services described in paragraph (E)(9) of rule
5101:14-1-02
of the Administrative Code, for a minimum duration of twelve months, unless the participant declines to receive follow-up
services or the participant cannot be located or contacted. All program
participants shall be offered an opportunity to receive follow-up services that
align with their individual opportunity plan (IOP). The lead agency shall
document when a program participant cannot be located or contacted for
follow-up services and when the program participant requests to opt out or
discontinue follow-up services in the Ohio
Ohio's workforce case management system.
Follow-up services may be provided beyond twelve months at the discretion of
the lead agency.
(2) Follow-up
services may begin no earlier than the day the notice is issued in accordance
with paragraph (B) of this rule.
(3) The types of services provided and the
duration of services must be determined based on the needs of the
individual, and therefore, the type and intensity
of follow-up services may differ for each program participant based on needs
and their IOP. However, follow-up services must include more than only a
contact attempted or made for securing documentation in order to report a
performance measure.
(E)
What if a program participant is not eligible for TANF or WIOA funding; or the
lead agency lacks funding the program participant is eligible for?
(1) When in accordance with paragraph (B) of
rule
5101:14-1-04
of the Administrative Code, a program participant is not eligible for TANF or
WIOA funding; or a program participant is eligible for TANF or WIOA funding,
and both TANF and WIOA funding is lacking or unavailable to serve the program
participant, the lead agency shall:
(a)
Immediately end all CCMEP services; and
(b) Issue a notice of adverse action to the
program participant in accordance with rule
5101:6-2-04
of the Administrative Code.
(2) A program participant who is exited in
accordance with this paragraph shall not:
(a)
Participate in CCMEP without meeting the criteria described in paragraph (B) of
rule
5101:14-1-02
of the Administrative Code; or
(b)
Receive follow-up services in accordance with this rule.
Notes
Promulgated Under: 119.03
Statutory Authority: 5116.06
Rule Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Prior Effective Dates: 03/24/2016, 10/01/2017
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