Ohio Admin. Code 5101:2-17-03 - "Step Up To Quality" (SUTQ): desk reviews, on-site verification visits and bronze, silver, or gold rating awards
(A)
What programs
qualify for a desk review?
Programs who are eligible pursuant to rule 5101:2-17-02 of the Administrative Code and have submitted a completed registration.
(B)
How is
the bronze, silver, or gold rating awarded?
(1)
The program is
not to be awarded a rating higher than was confirmed by the program during the
registration process.
(2)
A program is not to be awarded a rating, or a lower
rating may be assessed, if at the desk review or on-site verification visit the
program does not meet the standards for the rating the program confirmed at
registration.
(C)
How is a deferral issued?
(1)
A deferral may be
issued at the conclusion of the electronic or on-site verification visit if the
program cannot demonstrate it is meeting the standards.
(2)
If the program
cannot meet the deferral requirement within the time frame given, a lesser
rating may be awarded.
(D)
When is a
program's bronze, silver, or gold rating effective?
The rating award of bronze, silver, or gold is to be effective:
(1)
The Sunday following the thirtieth day after the
completion of the on-site verification visit.
(2)
If a deferral was
issued, the Sunday following the thirtieth day after the end of the deferral
period.
(3)
The Sunday following the thirtieth day after the
focused review or the deferral due date.
(4)
The Sunday
following approval or license begin date, whichever is later, after:
(a)
The desk
review;
(b)
A rating is awarded pursuant to paragraph (G) of this
rule.
(E)
How long does a
rating award last?
A program's rating award will be continuous from their effective date except for programs with specialized ratings. Programs wishing to change their rating are to submit an ongoing registration.
(F)
When does a program receive a full on-site verification
visit to review all quality standards?
(1)
A bronze rated
program will receive a full on-site verification visit every other
year.
(2)
A silver or gold rated program will receive a full
on-site verification visit every three years.
(G)
What are the
requirements to obtain a specialized rating if a program owner, with multiple
rated programs, wants to have a new program's rating expedited?
(1)
The program is to
request the rating in the Ohio child licensing and quality system (OCLQS)
at
https://oclqs.my.site.com
during the application process or within the first
thirty days of the provisional license period.
(2)
The program's
owner is to own multiple licensed programs that include the following:
(a)
At least fifty
per cent of the owner's programs are rated a bronze, silver, or gold;
and
(b)
Two or more of the programs are rated a silver or
gold.
(3)
The rating awarded is equal to the lowest rating of the
silver and gold rated program if the program meets the following:
(a)
All administrator
and staff qualifications are to be met pursuant to appendix A to rule
5101:2-17-01 of the
Administrative Code for the rating to be awarded.
(b)
The program
implements a verified written, researched-based, comprehensive curriculum and
formal child assessment pursuant to appendix A to rule
5101:2-17-01 of the
Administrative Code.
(4)
If the program is
unable to meet the requirements of paragraph (G)(3) of this rule, a lesser
rating may be awarded.
(5)
In order to continue the bronze, silver, or gold
rating, the program is to:
(a)
Submit an ongoing registration within one hundred
twenty days of the rating begin date; and
(b)
Comply with a
desk review including documents returned for revision and the on-site
verification visit.
(6)
If the new
program fails to comply with paragraph (G)(5) of this rule, the rating is to be
discontinued one hundred twenty days after the rating begin
date.
(H)
What are the requirements to continue a rating if the
program's owner changes?
(1)
An initial program applicant may be awarded a bronze,
silver, or gold rating when the owner is changing if the following requirements
are met:
(a)
The
bronze, silver, or gold rating has been awarded for the previous thirteen
months.
(b)
The new program requests the rating in OCLQS during the
application process or within the first thirty days of the provisional license
period.
(2)
The bronze, silver, or gold rating award is to equal
the current rating if the program meets the following:
(a)
All administrator
and staff qualifications are to be met pursuant to appendix A to rule
5101:2-17-01 of the
Administrative Code for the rating to be awarded.
(b)
The program
implements a verified written, researched-based, comprehensive curriculum and
formal child assessment pursuant to appendix A to rule
5101:2-17-01 of the
Administrative Code as set forth by the verification process.
(3)
If the
program is unable to meet all of the requirements of paragraph (H)(2) of this
rule, a lesser rating may be awarded.
(4)
In order to
continue the rating, the program is to:
(a)
Submit an ongoing
registration within one hundred twenty days of the rating begin date:
and
(b)
Comply with a desk review including documents returned
for revision and the on-site verification visit.
(5)
If the program
fails to comply with paragraph (H)(4) of this rule, the rating is to be
discontinued one hundred twenty days after the rating begin
date.
(I)
Will the rating continue if a program changes its
location?
Yes the rating will be continued provided the change is done in accordance with rules 5101:2-12-02, 5101:2-13-02, 3301-37-02, and 3301-32-11 of the Administrative Code.
(J)
If a rated family child care provider with a bronze,
silver, or gold changes from a licensed type A home to a licensed type B home
or from a licensed type B home to a licensed type A home, will the rating
continue?
Yes the rating will be continued.
(K)
Will the rating be reinstated if a program was
previously rated and the rating was discontinued due to the program being in
temporary closure status for more than one hundred eighty days pursuant to rule
5101:2-12-02 or
5101:2-13-02 of the
Administrative Code?
A program's rating will automatically be reinstated to the previous rating when the license is reactivated. The new rating effective date will be the Sunday following the Ohio department of children and youth (DCY) approval.
(1)
Once the
reinstated rating has been awarded, in order to continue the rating, the
program is to:
(a)
Submit an ongoing registration within sixty days of the
rating begin date.
(b)
Comply with a desk review including documents returned
for revision and the on-site verification visit.
(2)
What if the
program fails to comply with paragraph (K)(1) of this rule?
The rating is to be discontinued sixty-one days after the rating is reinstated.
(L)
What
if a licensed program is determined not to be meeting any of the standards
outlined in appendix A to rule
5101:2-17-01 of the
Administrative Code?
The program is to:
(1)
Comply with any
desk reviews or on-site verification visits.
(2)
Submit any
documents requested by the licensing entity.
Replaces: 5101:2-17-03
Notes
Promulgated Under: 119.03
Statutory Authority: 5104.29
Rule Amplifies: 5104.29, 5104.31
Prior Effective Dates: 10/01/2013, 07/20/2014, 05/24/2015, 09/28/2015, 06/26/2016, 12/31/2016, 01/06/2019, 03/29/2020
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