(A) The public children services agency
(PCSA) shall participate with the Ohio department of job and family services
(ODJFS) staff in the child protection oversight and evaluation (CPOE) quality
improvement review no less than once every
which may be conducted in two twenty-four
month phasesmonths.
(B)
The PCSA is to
develop and sumbit for approval by ODJFS a plan for practice advancement (PPA)
outlining the PCSAs strategies to improve casework practices and/or systemic
issues. The PPA is required to be submitted to ODFJS within forty-five days of
the first twenty-four month CPOE entrance conference.
(C)
If the PCSA
requests an extenstion to submit the PPA, all of the following is to
occur:
(1)
The
written extension request is to be submitted to ODJFS prior to the expiration
of the established timeframe outlined in paragraph (B) of this
rule.
(2)
The decision to grant the extension will be provided to
the PCSA in writing within fifteen days of the receipt of the
request.
(3)
The length of the extension will be based on the
rationale provided for the basis of the extension.
(D)
Upon approval of
the PPA, the PCSA is to implement the PPA in order to achieve the identified
outcomes.
(E)
The PCSA is to participate in monitoring the
implementation of the PPA and achievement of the identified
outcomes.
(B)
(F)
With prior notice,
the
The PCSA shall make available
relevant documents not maintained in the statewide
automated child welfare information system and personnel during the CPOE
quality improvement review process.
(C)
(G) The CPOE review of
the PCSA shall include
, but not be limited
to, the examination and analysis of the following in relation to the
PCSA's delivery of child welfare services to children and families:
(1)
Outcome
Federal
outcome indicators involving child safety, child permanency, and child
and family well-being.
(2)
Compliance with statutorily mandated PCSA responsibilities
outlined in Revised Code and division 5101:2 rules of
the Administrative Code.
(3) Selected child welfare program
components across the continuum.
(D)
(H)
The CPOE review shall include discussion and inquiry as to the systemic factors
that contribute to the PCSA's delivery of child welfare services including, but
not limited to, the following:
(1) Local
demographic data.
(2) Information
regarding the PCSA's infrastructure including the table of
organization.
(3) Staffing
levels.
(4) Caseload
sizes.
(5) PCSA budgetary
data.
(6) The availability of
supportive services in the community.
(7) Exemplary casework practices.
(E)
(I) Information sources that can be utilized during
the evaluation, reconciliation of case data report measures, and the quality
improvement review process include, but are not limited to, the following:
(1) Data reports generated from the ODJFS
management information systems containing PCSA data including, but not limited
to, the statewide automated child welfare information system, results oriented
management and business intelligence channel.
(2) Findings obtained from client,
shareholder
stakeholder, provider, and PCSA staff interviews, as
applicable.
(3) Information
obtained from the review of the PCSA's case records whether hard copy file,
electronic file, or a combination of both.
(4) Data obtained from the PCSA's data
management systems, as applicable.
(5) Other information concerning the PCSA's
service delivery system including, but not limited to, council on accreditation
findings, strategic planning data, and county budgetary data.
(J)
If the
PCSA submits an addendum or appeal to the CPOE report at the end of either
twenty-four month phase, the PCSA is to do so in accordance with paragraphs (K)
and (L) of this rule.
(F)
(K) If the PCSA
submits a written addendum
is writing a response to either clarify its
position or address the conclusions regarding the evaluation and assessment of
the PCSA's programmatic performance in the
delivery of child welfare services within the
a CPOE report, without seeking to change the CPOE report or its
findings, the PCSA shall submit an addendum
the PCSA is to do so within
fifteen
thirty days of the PCSA's receipt of the CPOE
final report to
ODJFS. The PCSA's addendum shall be
attached to the CPOE report will be re-issued
to include the addendumand maintained in the
CPOE record.
(G)
(L) If the PCSA
submits a written appeal
is writing a response to dispute one or
more of the CPOE report findings and is
requesting
requests a decision by ODJFS
to change the CPOE report or its findings, the PCSA is
to do so within thirty days of the PCSAs receipt of a CPOE report
or its findings, the PCSA shall submit an appeal of
the CPOE final report to ODJFS within fifteen days of the PCSA's receipt of the CPOE final report.
The review of the appeal will be completed by an ODJFS
staff member not involved in conducting the CPOE review. The appeal
decision by ODJFS shall be final. The CPOE report will
be re-issued to include the appeal and ODJFS written appeal
decision.
(M)
The PPA is to remain in effect until the outcomes are
achieved, discontinued, and/or a subsequent PPA is developed.
(N)
An examination of
the CPOE process will occur prior to each CPOE cycle with consideration of
recommendations from CPOE stakeholders.
(H) If the PCSA fails to meet one or
more of the established outcome indicators listed in paragraph (C) of this
rule, the PCSA shall develop and submit for acceptance by ODJFS a quality
improvement plan (QIP) within thirty days from the PCSA's receipt of the CPOE
final report or within thirty days from the PCSA's receipt of the CPOE appeal
decision.
(I) The QIP shall include the
activities the PCSA will conduct to address identified deficiencies in the
PCSA's programmatic performance in the delivery of child welfare services, as
outlined in the CPOE final report, in order to bring the agency into
compliance. The PCSA may request ODJFS assist the PCSA with the development of
the QIP and provide the PCSA technical assistance in the implementation of the
plan pursuant to section 5101.221 of the Revised Code.
(J) If the PCSA requests an
extension of the time frame for submittal of the QIP, all of the following
shall occur:
(1) The request to extend the time
frame will be made in writing and submitted to ODJFS prior to the expiration of
the established time frame for submittal of the QIP as outlined in paragraph
(H) of this rule.
(2) The request will contain the
rationale as to the basis for the extension.
(3) The decision to grant the
extension will be provided within fifteen days of the receipt of the
request.
(4) The length of the extension will
be based on the rationale provided for the basis of the
extension.
(K) Upon acceptance of the QIP, the
PCSA shall implement the QIP in order to achieve the identified
outcomes.
(L) The PCSA shall participate in
monitoring the implementation of the QIP and achievement of the identified
goals.
(M) The QIP shall remain in effect
until the outcomes are achieved or a subsequent QIP is developed in accordance
with paragraph (H) of this rule.
(N) PCSA achievement of specific
measures or changes addressing concerns identified through the CPOE process may
result in incentives to PCSAs.
(O) PCSA failure to develop,
implement, or monitor a QIP may result in action against the PCSA in accordance
with section 5101.24 of the Revised Code.
