Ohio Admin. Code 5101:2-40-05 - PCSA requirements for providing family first prevention services
(A)
The public children services agency (PCSA) may provide
family first prevention services to candidates for prevention services who have
a screened in report by the PCSA through a "Prevention Services Plan" or
"Family Case Plan," informed by the use of an assessment of safety and an
assessment of risk.
(B)
The PCSA is to complete an assessment of safety and an
assessment of risk for candidates for prevention services to determine the
following:
(1)
The protective capacities of the parent, guardian, or
custodian.
(2)
The vulnerabilities of each child in the
home.
(3)
If an active safety threat is present.
(4)
The presenting
risk contributors of the family.
(5)
The service needs
of the family.
(6)
The type of service plan to best match the family's
needs.
(C)
The PCSA may initiate prevention services prior to the
completion of the "Family Assessment."
(D)
The PCSA may
provide prevention services by designating a case category in SACWIS of
"Prevention Services" and developing a "Prevention Services Plan" or by
designating a case category in SACWIS of "Ongoing" and developing a "Family
Case Plan." Case category selection should be informed by the assessment of
safety and risk in accordance with the following:
(1)
The PCSA is to
select the "Ongoing" case category and follow the requirements set forth in
rule 5101:2-38-01, 5101:2-38-05, or
5101:2-38-20 of the
Administrative Code if:
(a)
The family has an active "Safety Plan."
(b)
The family has an
active "Family Case Plan."
(2)
The PCSA may
select the "Prevention Services" case category for cases in which paragraph
(D)(1) of this rule does not apply.
(E)
The PCSA is to
complete and implement the "Prevention Services Plan" for cases assigned to the
"Prevention Services" case category no later than thirty days from the
completion of the "Comprehensive Assessment Planning Model - I.S., Family
Assessment" ("Family Assessment") in accordance with the following:
(1)
Include at least
one evidence based practice service delivered by a "Center of Excellence"
selected service provider.
(2)
Obtain agreement
on the "Prevention Services Plan"; obtain signatures from the child's parent,
guardian, or custodian; and provide each with a copy of the "Prevention
Services Plan" within seven days of the agreement.
(F)
The PCSA is to
have at least one face to face contact with each parent, guardian, or custodian
and child involved in the "Prevention Services Plan" every other month in the
child's home. During contact the PCSA is to:
(1)
Assess child
safety;
(2)
Review the "Prevention Services Plan";
(3)
Obtain the
family's perception and experiences with the service provider;
(4)
Determine if
there are any desired changes to the service plan.
(G)
The PCSA is to
have minimum monthly contact with each service provider involved in the
"Prevention Services Plan." If more frequent contact is required by the
evidence based practice those standards should be followed and fidelity to the
model will be monitored by the "Center of Excellence." During monthly contact
the PCSA is to obtain:
(1)
Actions and activities completed by the provider and
the family;
(2)
Desired service outcomes and progress of the
family;
(3)
Presenting concerns regarding child safety within the
family;
(4)
Changes to the provider's service plan
delivery.
(H)
The PCSA is to review the progress of the "Prevention
Services Plan" no later than every ninety days after the completion date of the
"Family Assessment" by completing the "Prevention Plan Review." The "Prevention
Plan Review" is to contain a summary of the service provider contacts and
family contacts.
(I)
The PCSA is to complete the "Comprehensive Assessment
and Planning Model - I.S., Semiannual Administrative Review (SAR)" no later
than every one hundred eighty days from completion of the "Family Assessment."
The PCSA will invite parties to the "Prevention Services Plan" and provide a
copy pursuant to rule
5101:2-38-10 of the
Administrative Code.
(J)
If the PCSA determines a child to be in immediate
danger of serious harm during the provision of prevention services, the PCSA is
to follow procedures outlined in rule
5101:2-37-02 of the
Administrative Code.
(K)
The PCSA is to transfer a "Prevention Services Plan"
under the "Prevention Services" case category in SACWIS to a "Family Case Plan"
under the "Ongoing" case category in SACWIS if the following occurs during the
provision of prevention services:
(1)
An assessment of safety or risk identifies the need for
services better suited for a family through a "Family Case Plan" under the
"Ongoing" case category in SACWIS pursuant to rule 5101:2-38-01,
5101:2-38-05 or
5101:2-38-20 of the
Administrative Code.
(2)
A "Safety Plan" is implemented pursuant to rule
5101:2-37-02 of the
Administrative Code.
(3)
The family requests to be served through a "Family Case
Plan" under the "Ongoing" case category in SACWIS.
(L)
The PCSA is to
update the "Prevention Services Plan" and obtain signatures from the child's
parent, guardian, or custodian; and provide each with a copy of the plan within
seven days of the agreement if there is a change in the following:
(1)
Services.
(2)
Participants.
(3)
Service
provider.
(M)
If the child's parent, guardian, or custodian no longer
agree on the "Prevention Services Plan," the PCSA is to assess the safety and
risk and determine one of the following:
(1)
Discontinue all
services and close the case.
(2)
Offer voluntary
services through the "Family Case Plan" under the "Ongoing" case category in
SACWIS if safe and appropriate.
(3)
File a complaint
with the court pursuant to section
2151.27 of the Revised Code if
the child is an abused, neglected, or dependent child and intervention of the
court is needed for the child's protection.
(N)
The PCSA is to
complete the following to close a prevention services case:
(1)
Complete a
"Prevention Plan Review" within thirty days of closure;
(2)
Notify the
participants and service providers of the intent to close the prevention
services case and terminate the "Prevention Services Plan" in writing;
and
(3)
Terminate the "Prevention Services" case category in
SACWIS.
(O)
The PCSA is to record and maintain all documentation in
SACWIS.
Notes
Promulgated Under: 119.03
Statutory Authority: 2151.412, 2151.421, 5153.166
Rule Amplifies: 2151.412, 5153.16, 2151.421, 2151.429, 5103.03
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