(A) What is the new
hire reporting program?
Pursuant to section
3121.891 of the Revised Code,
all employers are required to provide
information to the Ohio department of job and family services (ODJFS) about
employees who are newly hired, or a contractor of a person who resides, works,
or will be assigned to work in this state to whom the employer anticipates
paying compensation. A newly hired employee means an employee who has not
previously been employed by the employer; or was previously employed by the
employer, but has been separated from such prior employment for at least sixty
consecutive day according to the requirements of
42 U.S.C.
653a (10/2011
1/2021).
(B) How is the new hire information used?
(1) In accordance with section
3121.898 of the Revised Code,
the county agency shall
is to use the state directory of new hires information
to ensure all employment information has been reported, verified, and used
appropriately when determining supplemental nutrition assistance program (SNAP)
benefits. Alerts are generated in the statewide automated eligibility system
when there is a match with new hire information.
(2) In accordance with
7 U.S.C.
2020(e)(24) (
12/2018
12/2022), the
county agency
shall
is to use the national directory of new hires
information to ensure all employment information has been reported, verified,
and used appropriately when determining eligibility for SNAP benefits at
certification and recertification. Alerts are generated in the
statewide automated
Ohio benefits integrated eligibility system when there
is a match with national new hire information.
(C) What is the county agency's
responsibility when a new hire alert is received?
(1) Immediately upon receipt of a new hire
alert, but no later than three working days, the county agency
must
is to
make telephone contact with the assistance group. The information obtained as a
result of the telephone contact
shall
is to include, but not be limited to, the following:
(a) Hourly rate of pay;
(b) Hours worked per week;
(c) Correct mailing address of the
employer.
(2) When the
assistance group does not have a telephone or cannot be immediately reached,
the JFS 04219 "Request for Contact Important
Notice"
JFS 07105 "Verification Request
Checklist" or the system
electronic equivalent shall
is to be sent
within three working days.
(3) All
information reported by the client shall
is to be
immediately followed up with a request for hard copy verification (e.g., pay
stubs, employment verification form). When the assistance group is having
trouble obtaining the verification, the best available documentation may be
acceptable (e.g. third party statement, call to the employer, or client
statement).
(4) Information
reported by client statement shall
is to be used in determining eligibility for SNAP
benefits until the employer verification can be obtained.
Notes
Ohio Admin. Code
5101:4-7-08
Effective:
10/1/2024
Five Year Review (FYR) Dates:
4/1/2026
Promulgated Under:
119.03
Statutory
Authority: 5101.54
Rule
Amplifies: 5101.54,
329.04,
329.042
Prior
Effective Dates: 08/01/1998, 05/11/2002, 12/08/2005, 02/10/2011, 02/01/2016,
04/01/2021
