Ohio Admin. Code 5101:6-2-02 - State hearings: notice of approval of an application for benefits
(A) When the agency
approves an application for public assistance or social services, the
assistance group shall
will be provided prompt written notice of the
decision.
(1) The notice
shall
will
contain:
(a) A clear and understandable
statement of the action the agency has taken and the reasons for it, including
the beginning date of aid and the amount of all benefits authorized.
(b) Citations of the applicable
regulations.
(c) An explanation of
the assistance group's right to and the method of obtaining a county conference
and a state hearing.
(d) A
telephone number to call about free legal services.
(2) The JFS 04074 "Notice of Approval of Your
Application for Assistance,"
(rev. 9/2011), or
the
an Ohio
department of job and family services (ODJFS) approved
equivalent
computer-generated approval
notice, shall
will be used.
(B) When the agency approves an application
or reapplication for supplemental nutrition assistance program (SNAP) benefits,
the assistance group shall
will be provided written notice of the decision.
(1) The ODJFS electronic approval notices are
the only notices that may be used for approval of applications and
reapplications for SNAP benefits. When the agency approves an application or
reapplication for SNAP benefits, the JFS 04074, any
version shall
will not be used.
(2) Timing of the notice
shall
will be
in accordance with rule
5101:4-5-07 of the
Administrative Code.
(3) The notice
shall
will
contain:
(a) A clear and understandable
statement of the action the agency has taken.
(b) Citations of the applicable
regulations.
(c) An explanation of
the assistance group's right to and the method of obtaining a county conference
and a state hearing.
(d) The name
and telephone number of the person to contact for more information.
(e) A telephone number to call about free
legal services.
The notice shall
will also include the amount of the allotment, the
beginning and ending dates of the certification period, and any variations in
the benefit level based on changes anticipated at the time of
certification.
If the initial allotment contains both benefits for the month
of application and the current month's benefits, the notice
shall
will
explain that the initial allotment includes more than one month's benefits, and
shall
will
indicate the monthly allotment for the remainder of the certification
period.
(4) The
agency may include with the notice a reminder of the assistance group's
obligation to report changes in circumstances and the need to reapply for
continued participation at the end of the certification period. Other
information that may be useful to the assistance group also may be
included.
(5) When an assistance
group's application is approved on an expedited basis without verification, as
provided in rule
5101:4-6-09 of the
Administrative Code, the notice shall
will be accompanied by an explanation that the
assistance group shall
will provide the verification that was previously
waived.
(6) If the agency has
elected to assign a longer certification period to an assistance group
certified on an expedited basis, the notice shall
will also be
accompanied by an explanation of the special conditions of the longer
certification period, as specified in rule
5101:4-6-09 of the
Administrative Code.
(7) For
assistance groups provided a notice of expiration at the time of certification,
as required by rule
5101:4-7-07 of the
Administrative Code, the notice of eligibility shall
will be
accompanied by a notice of expiration.
(8) The JFS 07401 "Notice of Pending
Supplemental Nutrition Assistance Program (SNAP) Application," (rev. 11/2016),
or its computer-generated
an ODJFS approved equivalent,
shall
will be
used.
Notes
Promulgated Under: 119.03
Statutory Authority: 5101.35, 3125.25
Rule Amplifies: 3125.25, 5160.011, 5101.35
Prior Effective Dates: 06/02/1980, 04/01/1987, 04/01/1989, 06/01/1993, 06/01/2003, 12/15/2008, 02/28/2014, 03/01/2019
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