Ohio Admin. Code 5101:9-6-08.8 - Temporary assistance for needy families (TANF) administration allocation
(A) The Ohio department of job and family
services (ODJFS) issues the TANF administration allocation to the county
department of job and family services (CDJFS) for administrative costs incurred
in providing program activities and services for the Ohio works first (OWF) and
the prevention, retention and contingency (PRC) program.
(B) The catalog of
federal domestic assistance listing
number
(CFDA)
(ALN) number for this allocation is 93.558.
(C) ODJFS issues the TANF administration
allocation on a federal fiscal year (FFY) basis. ODJFS communicates the
funding period of
availability and the liquidation period for this allocation through
the county finance information system (CFIS). The CDJFS can incur services
through the funding period
of availability and disburse and report
expenditures no later than the end of the liquidation period.
(D) ODJFS will distribute available funds for
this allocation using the same methodology as contained in paragraph (D) of
rule 5101:9-6-08 of the
Administrative Code.
(E) In
accordance with 45 C.F.R.
263.13, as in effect
April 12, 1999, a state may not spend more than fifteen per cent of
federal TANF funds on administrative costs. The term "administrative costs'' as
defined in 45 C.F.R.
263.0
, as in effect
April 12, 1999, means costs necessary for the proper administration of
the TANF program or separate state programs. Activities related to the general
administration and coordination of these programs, including contract costs and
costs of overhead shall be properly charged against this allocation and include
the following:
(1) Salaries and benefits of
staff performing administrative and coordination functions;
(2) Costs associated with eligibility
determination activities;
(3)
Preparation of program plans, budgets, reports and schedules, and the
monitoring of program and projects;
(4) Fraud and abuse units;
(5) Services related to accounting,
litigation, audits, management property, payroll, personnel, procurement, and
public relations;
(6) Costs of
goods and services and travel costs required for official business and the
administration of the program unless excluded under paragraph (A) of this rule;
and,
(7) Management information
systems not related to the tracking and monitoring of the program.
(F) Federal regulations exclude
expenditures on information technology and computerization needed for tracking
and monitoring required for, or under, Title IV-A of the Social Security Act of
1935, as amended, from the fifteen per cent cap.
(1) This exclusion covers the costs for
salaries and benefits of staff who develop, maintain, support or operate the
portions of information technology or computer systems used for the tracking
and monitoring.
(2) The exclusion
also covers the costs of contracts for development, maintenance, support, or
operation of those portions of information technology or computer systems used
for the tracking or monitoring.
(G) The federal TANF definition of
"administrative costs'' specifically excludes the direct costs associated with
activities and contracts that provide program services. Costs associated with
TANF administration shall not be charged to the TANF regular allocation as
contained in rule
5101:9-6-08 of the
Administrative Code.
(H) The CDJFS
claims administrative costs through the random moment sample (RMS) process as
described in rule
5101:9-7-20 of the
Administrative Code. The CDJFS reports direct expenditures described in rule
5101:9-7-29 of the
Administrative Code.
(I) The CDJFS
may request to transfer available TANF administration funding to the TANF
regular allocation to be used as described in paragraphs (G) and (H) of rule
5101:9-6-08 of the
Administrative Code.
(J) Allocation
redistribution is available pursuant to rule
5101:9-6-02 of the
Administrative Code. The definitions, requirements, and responsibilities
contained in rule
5101:9-6-50 of the
Administrative Code are applicable to this rule.
Notes
Promulgated Under: 111.15
Statutory Authority: 5107.05
Rule Amplifies: 5107.05
Prior Effective Dates: 10/01/2009 (Emer.), 12/30/2009, 08/24/2012 (Emer.), 11/16/2012, 01/13/2018
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