Ohio Admin. Code 5101:9-6-83 - Child support enforcement agency (CSEA) administrative fund

(A) Each child support enforcement agency (CSEA) shall create an administrative fund for the operation of a child support enforcement program.

(B) The administrative fund shall be used for the deposit and disbursement of child support funds as follows:

(1) For deposit of the following Deposits include, but are not limited to:

(a) Federal, state, and local revenues including state and county general revenue funds and federal financial participation (FFP) funds;

(b) Federal incentives;

(c) Processing charges;

(d) Title IV-D application and other miscellaneous fees;

(e) Investment income;

(f) Unclaimed collections that have lost unclaimed status; and

(g) Fines that the CSEA has retained.

(2) For disbursement of the following Disbursements include, but are not limited to:

(a) Allocated shared costs for combined agencies to public assistance (PA) fund;

(b) Countywide central service costs assigned to the CSEA;

(c) Title IV-D and non-Title IV-D operating expenditures; and

(d) Administrative expenses related to the operation of the child support program.

(C) The CSEA shall report receipts and disbursements for the child support administrative fund as follows: in accordance with rule 5101:9-7-29 of the Administrative Code.

(1) On a monthly basis, the CSEA shall report receipts and disbursements to the Ohio department of job and family services (ODJFS) via the JFS 02750 "Child Support Administrative Fund Monthly Statement" (rev. 10/2005) and submit its monthly file upload information through the statewide automated reporting system. The JFS 02750 and statewide automated reporting system file shall be submitted to the bureau of county finance and technical assistance (BCFTA) via e-mail attachment, mailing a disk or compact disk (CD), or facsimile no later than the twentieth calendar day of the month following the reported month or the first business day following the twentieth if the twentieth is not a business day.

(2) For administrative fund receipts and disbursements, the reporting shall be made by submitting a statewide automated reporting system file containing the monthly receipts and disbursements and a hardcopy version of sections A through C of the JFS 02750, which is a recapitulation of the receipts and disbursements in the statewide automated reporting system. When reporting receipts and disbursements, the CSEA shall identify receipts and disbursements by their corresponding JFS 02750 program-classification code.

(a) Where the JFS 02750 is cited in divisions 5101:1 and 5101:9 of the Administrative Code, the reference shall be deemed to refer to the monthly receipts and disbursements in the file upload through the statewide automated reporting system and sections A through C of the JFS 02750.

(b) Section B of the JFS 02750 must include the certification of the county auditor that the report transactions and cash balance in section A of the JFS 02750 agree with the records of the county auditor's office. Section C of the JFS 02750 must include the certification of the CSEA director that the reported amount of disbursements in section A of the JFS 02750 is accurate.

To ensure the timely submittal of the JFS 02750, the CSEA is provided with the following options relative to the certifications of the county auditor and CSEA director:

(i) A signature stamp may be used in place of the required signature or another person may be designated to sign for the required person provided that person also signs the JFS 02750.

(ii) The CSEA may delay obtaining the certification of the county auditor if the delayed certification permits the CSEA to submit the JFS 02750 sooner.

Where the CSEA elects to delay obtaining the certification of the county auditor, the CSEA must:

(a) Obtain the certification of the county auditor subsequent to the submission of the JFS 02750 and statewide automated reporting system file upload to the BCFTA. The subsequent certification by the county auditor shall be retained by the CSEA until an ODJFS audit that includes the delayed certification has been conducted; and

(b) Within fifteen calendar days of the receipt of the certification of the JFS 02750 by the county auditor, the CSEA shall notify the BCFTA, in writing, of any discrepancies between the version submitted to the BCFTA and the version certified by the county auditor. The written notification must detail all revised, added, or deleted receipts or disbursements by amount and program-classification codes.

Notes

Ohio Admin. Code 5101:9-6-83

Five Year Review (FYR) Dates: 3/29/2021 and 03/29/2026
Promulgated Under: 119.03
Statutory Authority: 3125.25
Rule Amplifies: 3121.49, 3121.59, 3123.17, 3125.03, 3125.25, 3125.37
Prior Effective Dates: 12/01/1987, 06/10/1988, 09/01/1988, 06/09/1989, 09/01/1989, 06/01/1990, 04/01/1992, 01/01/1993, 07/01/1993, 06/21/1996, 07/01/1996, 01/01/1998, 09/01/1998, 02/01/1999, 03/19/2007, 08/29/2011

Five Year Review (FYR) Dates: 08/10/2016 and 08/10/2021
Promulgated Under: 119.03
Statutory Authority: 3125.25
Rule Amplifies: 3121.49, 3121.59, 3123.17, 3125.03, 3125.25, 3125.37
Prior Effective Dates: 12/1/87, 6/10/88, 9/1/88, 6/9/89, 9/1/89, 6/1/90, 4/1/92, 1/1/93, 7/1/93, 6/21/96, 7/1/96, 1/1/98, 9/1/98, 2/1/99, 3/19/07, 8/29/11