Ohio Admin. Code 5120:1-8-01 - Reception and release

Each full-service jail, as defined in paragraph (A)(1) of rule 5120:1-7-02 of the Administrative Code, will adhere to following standards regarding the reception and release of inmates and implement policies and procedures, and produce documentation that evidences compliance with the following standards:

(A) (Important) All inmates are legally committed to the jail.

(B) (Important) The arresting, transporting or committing officer is identified by name and department.

(C) (Important) A booking and identification record shall will be made of every commitment that includes the following information:

(1) Time and date of commitment;

(2) Name and alias;

(3) Official charge or charges;

(4) Authority for commitment;

(5) Date of birth of inmate;

(6) Sex and race of inmate;

(7) Height and weight of inmate;

(8) Marital status of inmate;

(9) Home address and telephone number of inmate;

(10) Spouse, next of kin, or person to notify in case of an emergency;

(11) Social security number;

(12) Identifying characteristics (scars, or marks.)

(D) (Important) Inmates shall will be identified by photograph and/or identification bracelet during reception.

(E) (Important) Arrested persons shall will be provided access to telephones after the reception process.

(F) (Important) Inmates shall will be searched and all unauthorized items shall will be confiscated. Confiscated items shall will be listed in an inventory by objective description and secured.

(1) Money or any form of currency shall will be confiscated, counted in the inmate's presence and secured.

(2) The inmate's signature shall will be affixed to the completed inventory. If the signature can not be obtained, the inventory shall will be witnessed by another staff person.

(3) For a minimum security jail, as defined by paragraph (A)(4) of rule 5120:1-7-02 of the Administrative Code, if inmates are permitted to possess money, the jail shall will implement policies and procedures that limit the amount of money possessed and shall will include provisions that prevent inmate gambling, theft and extortion.

(G) (Important) The jail shall will develop and implement policies and procedures governing strip searches and body cavity searches during reception in consultation with the county prosecutor, city attorney or law director consistent with section 2933.32 of the Revised Code.

(H) (Important) Inmates who are to be integrated with the general population and/ or whose clothing is soiled or infested shall will receive a shower and clean uniform clothing. In a minimum security jail, if inmates are permitted to wear personal clothing, the jail shall will implement a policy and procedure that limits the amount and type of personal clothing an inmate may possess while in the jail.

(I) (Important) Inmates shall will not be confined in the reception area for more than twelve hours except when security, health and mental health concerns are being addressed.

(J) (Important) The jail shall will develop, implement, maintain, and update as necessary a set of generally applicable inmate rules. The rules shall will be accessible to all inmates and shall will provide information regarding confinement including sleeping hours, meals, mail, work assignments, telephone access, visitation, correspondence, medical care, hygiene, laundry, recreation, programs, rules of conduct, disciplinary procedures and grievance procedures. A staff member or translator shall will assist the inmate in understanding the inmate rules if there is a literacy or language problem. The jail shall will maintain signed acknowledgements from each inmate acknowledging that the rules were received by and/or explained to them.

(K) (Important) During reception, male and female inmates shall will not be placed in the same cell or unsupervised areas together.

(L) (Important) Juveniles shall not be held in jails except under rare circumstances - if at all - and shall will be accepted only (a) under court order, (b) when all other alternative placements, including placement in the local juvenile detention center, have been considered and rejected, and (c) after the jail provides the juvenile court with information regarding the conditions under which the youth shall will be held in the adult jail and the jail's ability to comply with the juvenile specific standards, including paragraph (A)(12) of rule 5120:1-8-01, paragraph (B)(4) of rule 5120:1-8-02, and paragraph (K) of rule 5120:1-8-04 of the Administrative Code. Status offenders, i.e., runaways, curfew violators, etc. are prohibited from the facility. Every effort shall will be made to ensure that juveniles are held in jails for the minimum amount of time necessary.

(M) (Important) Inmates' identification and release documentation shall will be verified.

(N) (Important) Upon an inmate's release to another agency, the jail shall will document the following information:

(1) The identity of the receiving officer and the agency;

(2) The time and date of the release;

(3) The authority for the release

(O) (Important) Upon an inmate's release or transfer, the jail shall will obtain a receipt for all property returned at the time of release or transfer from the inmate, or the receiving officer, as appropriate.

Notes

Ohio Admin. Code 5120:1-8-01

Effective: 6/28/2024
Five Year Review (FYR) Dates: 2/6/2024 and 01/18/2029
Promulgated Under: 111.15
Statutory Authority: 5120.01, 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 01/02/1981, 06/02/1986, 09/21/1998, 01/01/2003, 04/20/2014