Ohio Admin. Code 5122-8-01 - Waiting list for alcohol and drug addiction services
(A)
The following definitions shall apply to this
chapter:
(1)
"Provider" means a community addiction services provider as
defined in division 5119.01 of the Revised
Code.
(2)
"First contact" means the date on which an individual
contacts a provider requesting actual opioid and co-occurring drug addiction
services and recovery supports, a first contact is indicated by making an
appointment for an assessment or beginning services, an intake session, or
other example of the individual beginning a therapeutic relationship with the
provider.
(3)
"Seeking" means those individuals who have made at
least a first contact with a provider and are attempting to actually receive
services and supports from the provider.
(B)
For the purposes
of this rule the services and recovery supports required to be tracked on the
waitlist described by this rule shall be listed in appendix A to this
rule.
(C)
Providers shall maintain a waitlist of those
individuals seeking opioid and co-occurring drug addiction services and
recovery supports from the provider.
(D)
Using the
waitlist specified in paragraph (B) of this rule, providers shall determine for
each individual, either:
(1)
If the individual is not required to be clinically
assessed for the need for services and support, the number of days starting
with the day the individual first contacts the provider about accessing the
services and supports and ending on the first day of the individual's access to
the services and supports; or,
(2)
If the individual
is required to be clinically assessed for the individual's need for the
services and supports:
(a)
The number of days starting with the day the individual
first contacts the provider about accessing the services and supports and
ending on the day of initial assessment; and,
(b)
The number of
days starting with the day of the clinical initial assessment and ending on the
first day of the individual's access to the services and
supports.
(E)
Providers shall
maintain a count of all individuals who were referred to another provider
because the originating provider does not provide the opioid and co-occurring
drug addiction services and recovery supports requested or been assessed as
having a clinical need for; and each type of service and support for which
those individuals were referred.
(F)
Providers shall
use the information acquired by maintaining the waitlist pursuant to paragraph
(C) of this rule to determine whether included opioid and co-occurring drug
addiction services and recovery supports are insufficient to meet the needs of
individuals on the waiting list.
(G)
The provider
shall attempt to notify individuals when slots for services become available
according to the provider's own policies and procedures.
(1)
For
non-residential services, providers shall allow an individual up to twenty-four
hours to contact the provider about the offered services before proceeding to
paragraph (H) of this rule.
(2)
For residential
services, providers shall offer individuals slots for services in accordance
with the provider's own policies and procedures before proceeding to paragraph
(H) of this rule.
(H)
If an individual
does not respond to a provider regarding a service opening, the provider shall
attempt to contact the individual and assess the individual's need for the
service. If the individual still needs the service and wishes to remain on the
waiting list, the provider shall retain the individual on the waiting list in
accordance with the provider's policies and procedures.
(I)
A provider may
remove an individual from the waiting list if:
(1)
The individual
withdraws their request for opioid and co-occurring drug addiction services and
recovery supports;
(2)
The individual does not respond to contact attempts for
the time period specified in paragraph (H) of this rule.
(J)
Providers shall report the following to the department no
later than the last day of each month using the secure electronic methods
specified by the department.
(1)
For each individual on the provider's waiting list in
the immediately preceding month:
(a)
Last four digits of social security
number;
(b)
First two letters of last name;
(c)
County of
residence;
(d)
Gender;
(e)
Year of
birth;
(f)
The dates for each required tracked event in paragraph
(D) of the rule;
(g)
The date when the first assessment is offered, if
applicable, and first offered date of services or supports if different from
the start date of services or supports;
(h)
The opioid and
co-occurring drug addiction services and recovery supports for which the
individual was waiting; and,
(i)
The last known
type of residential setting.
(2)
Providers shall
also report the following data:
(a)
The count of individuals referred to another provider
as required by paragraph (E) of this rule;
(b)
The total number
of individuals who did not contact the provider after receiving notices that
the provider has a slot open and if known the reasons the why contact was not
made; and,
(c)
The total number of individuals who withdrew their
requests for services and supports, the type of service and support the
individual had requested or been assessed as having a clinical need for, and if
known the reasons for withdrawing the request.
(K)
The
department shall report data received from from providers pursuant to paragraph
(J) of this rule by the fifth day of each month as follows:
(1)
Reports
containing information about individuals residing in or requesting services and
supports in the county served by a board of alcohol, drug addiction, and mental
health services shall be made available in a secure, electronic manner to the
board.
(2)
Reports shall be published on the department's website
in both a statewide aggregate and county aggregate basis.
(L)
Each
board of alcohol, drug addiction, and mental health services shall:
(1)
Download the
reports made available by the department in paragraph (K)(1) of this rule by
the tenth day of each month, which shall be acknowledgment that the board has
received and reviewed the reports.
(2)
Determine using
the reports received in this paragraph whether any included opioid and
co-occurring drug addiction services and recovery supports are not meeting the
needs of individuals in the area the board serves; and,
(3)
Inform the
department of any determination of insufficiency and related commentary
determined necessary by the last day of the month in which the reports are
received.
Notes
Promulgated Under: 119.03
Statutory Authority: 5119.363
Rule Amplifies: 5119.362, 5119.364, 340.20
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