(A) The CCF has written fire, storm,
evacuation and other emergency plans, which are posted and communicated to all
employees and juveniles and reviewed and updated at least annually.
(B) The CCF shall
will
disseminate written emergency plans to appropriate local authorities.
Directions to, and the location of exits, fire extinguishers, first-aid
equipment, and other emergency equipment are posted in the CCF.
(C) The CCF shall
will conduct
monthly emergency evacuation fire drills and quarterly storm drills under
varied conditions and times, and on all shifts when a majority of juveniles are
present in the CCF. These are to be documented and retained for at least one
year.
(D) The CCF
shall
will
have a written evacuation plan prepared in the event of fire or major emergency
that is certified by an independent, outside inspector trained in the
application of national fire safety codes. The plan is reviewed annually,
updated if necessary, and reissued to the local fire jurisdiction. The plan
includes the following:
(1) Location of
building/room floor plan
(2) Use of
exit signs and directional arrows for traffic flow
(3) Location of public posted plan
(4) Monthly drills in all facility locations
are scheduled on a rotating basis for all shifts.
(E) The CCF shall create a plan to meet and
comply with the federal Prison Rape Elimination Act of 2003 (PREA)
(
Pub. L. No.
108-79).
(F) Incident reporting.
(1) A CCF shall
will maintain a
document, process and report all incidents and emergencies to the department in
accordance with department guidelines.
(2) Critical incidents. Critical incidents
shall
will be
reported immediately to the ODYS bureau of community facilities. Written
incidents shall follow all verbal notification.
(G) Absconders
(1)
Absconder detection for youth not on
approved leave
(a)
Should any verification process indicate a juvenile's
absence, the CCF staff on duty will immediately attempt to locate the
individual by searching the facility.
(b)
If, after, five
minutes, the youth has not been located on grounds, the staff identifying the
absence will call the facility's director, then local law enforcement, and then
the bureau chief of community facilities. All calls will be made within ten
minutes of identifying the absence.
(c)
All efforts will
be made to locate the youth, to include and calling parents, guardians,
friends, employer, and all visitors who have ever signed in to the visitation
log to visit youth.
(2)
Absconder
detection for youth on approved leave
(a)
In the event a
youth has not returned within five minutes following the conclusion of their
scheduled activity, the parent/guardian, supervising staff member, or employer
will be contacted by phone. During this call, the facility's director or
designee will ascertain anticipated time of arrival back to the facility,
confirm whom the youth is with, and the reason for the tardiness. The
conversation will be immediately entered into the case documentation system.
Following the call, the facility's director will be notified of the revised
return time.
(i)
In the event that no contact has been made and the youth has
failed to return by the originally approved return time, the director or
designee will immediately notify local law enforcement, and then the bureau
chief of community facilities.
(ii)
In the event
that contact was made and youth fails to return by the revised approved return
time, the director or designee will immediately notify local law enforcement,
and then the bureau chief of community facilities.
(b)
After local law
enforcement and the bureau chief of community facilities have been notified,
all efforts will be made to locate the youth, to include calling parents,
guardians, friends, employer, all visitors who have ever signed in to the
visitation log to visit youth, and the last destination signed on an itinerary
sheet.
(1) Prevention
(a) A youth movement sheet shall be
utilized for juveniles in the facility and those juveniles who are outside the
facility in authorized programs. The movement sheet at a minimum shall include
youth name, time departed, expected return time, destination and who the youth
is with.
(b) Regular population counts will
be conducted by facility staff. All population counts will be conducted and
documented in accordance with the facility policy and
procedures.
(c) The facility shall have a
verification procedure for juveniles who are on an authorized leave from the
facility. The verification procedure will be in accordance with facility policy
and procedures.
(d) A verification process shall be
implemented at the facility that provides location verification for all
juveniles committed to the community correction facility. The verification
process shall be thoroughly outlined in the facility's policy and
procedures.
(2) Detection
(a) Should any verification process
indicate a juvenile's absence, the CCF staff on duty shall immediately attempt
to locate the individual by searching the facility and calling parents,
guardians, friends, employer and the last destination signed on an itinerary
sheet.
(b) In the event contact is made
with the juvenile within an hour of the expected time of return, the juvenile
shall be instructed to return to the CCF immediately. An agreed upon deadline
shall be established for the juvenile's return, not to exceed one
hour.
(c) A juvenile who fails to return,
or where indication exists that the juvenile will not return, will be declared
an absconder.
Notes
Ohio Admin. Code
5139-36-14
Effective:
12/23/2022
Five Year Review (FYR) Dates:
10/6/2022 and
12/23/2027
Promulgated
Under: 119.03
Statutory
Authority: 5139.04
Rule
Amplifies: 5139.23,
5139.36,
5139.33
Prior
Effective Dates: 02/03/2004, 10/20/2007, 02/07/2014,
10/16/2017
