Okla. Admin. Code § 310:663-19-1 - Incident reports
(a)
Timeline
for reporting. All reports to the Department shall be made within one
(1) Department business day of the reportable incident's discovery. A follow-up
report of the incident shall be submitted to the Department within five (5)
Department business days after the incident. The final report shall be filed
with the Department when the full investigation is complete, not to exceed ten
(10) Department business days after the incident. Notifications to the Nurse
Aide Registry using the ODH Form 718 must be made within one (1) Department
business day of the reportable incident's discovery.
(b)
Incidents requiring report.
Each continuum of care facility and assisted living center shall prepare a
written incident report for the following incidents:
(1) allegations and incidents of resident
abuse;
(2) allegations and
incidents of resident neglect;
(3)
allegations and incidents of misappropriation of resident's property;
(4) accidental fires and fires not planned or
supervised by facility staff, occurring on the licensed real estate;
(5) storm damage resulting in relocation of a
resident from a currently assigned room;
(6) deaths by unusual occurrence, including
accidental deaths or deaths other than by natural causes;
(7) residents missing from the assisted
living center upon determination by the assisted living
(8) utility failure for more than 4 eight (8)
hours;
(9) incidents occurring at
the assisted living center, on the assisted living center grounds or during
assisted living center sponsored events, that result in fractures, injury
requiring treatment at a hospital, a physician's diagnosis of closed head
injury or concussion, or head injuries that require more than first
aid;
(10) reportable diseases and
injuries as specified by the Department in OAC 310:515 (relating to
communicable disease and injury reporting); and,
(11) situations arising where a criminal act
is suspected. Such situations shall also be reported to local law
enforcement.
(c)
Incidents involving another provider. Each continuum of care
facility and assisted living center shall promptly refer incidents involving
another provider, including a hospice or home health agency, to the
certification or licensure agency having jurisdiction over the
provider.
(d)
Reports to the
Department. Each assisted living center shall report to the Department
those incidents specified in 310:663-19-1(b). An assisted living center may use
the Department's Long Term Care Incident Report Form.
(e)
Licensing boards. Each
assisted living center shall report allegations and incidents of resident
abuse, neglect, or misappropriation of resident's property by licensed
personnel to the appropriate licensing board within five (5) business
days.
(f)
Notification of
nurse aide registry. Each continuum of care facility and assisted living
center shall report allegations and occurrences of resident abuse, neglect, or
misappropriation of resident's property by a nurse aide to the Nurse Aide
Registry by submitting a completed "Notification of Nurse Aide Abuse, Neglect,
Mistreatment or Misappropriation of Property" form (ODH Form 718), which
requires the following:
(1) facility/center
name, address and telephone;
(2)
facility type;
(3) date;
(4) reporting party name or administrator
name;
(5) employee name and
address;
(6) employee certification
number;
(7) employee social
security number;
(8) employee
telephone number;
(9) termination
action and date (if applicable);
(10) other contact person name and address;
and
(11) the details of the
allegation or occurrence of abuse, neglect, or misappropriation of resident
property.
(g)
Content of incident report.
(1)
The preliminary report shall at the minimum include:
(A) who, what, when, and where; and
(B) measures taken to protect the resident(s)
during the investigation.
(2) The follow-up report shall at the minimum
include:
(A) preliminary
information;
(B) the extent of the
injury or damage if any; and
(C)
preliminary findings of the investigation.
(3) The final report shall, at the minimum,
include preliminary and follow-up information and:
(A) a summary of investigative
actions;
(B) investigative findings
and conclusions based on findings;
(C) corrective measures to prevent future
occurrences; and
(D) if items are
omitted, why the items are omitted and when they will be provided.
(h)
Emergency
Response. In lieu of making incident reports during an emergency
response to a natural or man-made disaster, the facility may coordinate its
communications, status reports and assistance requests through the local
emergency response coordinator, and file a final report with the Department
within ten (10) days after conclusion of the emergency response.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.