Okla. Admin. Code § 710:23-1-4 - Distributor operations and reporting
(a)
Sales of conforming bingo faces. A licensed distributor must sell
bingo faces, imprinted with the word "Oklahoma" and outline of the state of
Oklahoma ("conforming bingo faces"), to licensed organizations, exempt
organizations, and exempt entities. Except for sales to veterans'
organizations, group homes for mentally disabled individuals, and charitable
healthcare organizations, all sales of conforming bingo faces are subject to
tax. Conforming bingo faces may not be sold to federally recognized Indian
tribes or nations.
(b)
Records and reports required. The following items apply to records
and reports of distributors:
(1) A distributor
who sells, leases, or otherwise provides charity game equipment must record the
transaction on a sales invoice.
(2) A sales invoice must be on a form
approved by the Tax Commission and must contain the following information:
(A) The "ABLE" license number of the
distributor;
(B) The name of the
licensed organization, entity, or licensed distributor;
(C) The complete business name and address of
the organization, entity, or licensed distributor;
(D) The "ABLE" license or "ABLE" exemption
permit number of the organization, entity, or licensed distributor;
(E) The invoice number;
(F) The date the equipment was shipped;
(G) A full description of each
item of equipment sold;
(H) The
serial numbers of the bingo sets, U-Pik-Em game sets, breakopen ticket games,
and selection equipment. The invoice for bingo faces must designate whether the
bingo faces are conforming bingo faces;
(I) The identity of the manufacturer from
which the distributor purchased the equipment;
(J) The date of the sale of the charity game
equipment;
(K) The name of the
person who ordered the charity game equipment;
(L) Whether the sale was an exempt sale made
to a veterans' organization;
(M)
Whether the sale was an exempt sale made to a group home for mentally disabled
individuals.
(N) Whether the sale
was an exempt sale made to a charitable healthcare organization.
(c)
Monthly reporting. Each distributor shall submit monthly to the
Tax Commission:
(1)
Purchase
invoices. Copies of all purchase invoices from the licensed
manufacturer, licensed distributor, or printer (jobber), stating the amount and
price of each item obtained and in the case of invoices for bingo faces,
whether they are conforming or nonconforming;
(2)
Sales invoices. Copies of
all sales invoices submitted for payment to purchasers of charity game
equipment, bingo faces (conforming and nonconforming), U-Pik-Em game sets, and
breakopen ticket games, regardless of whether the sale was to a licensed
organization, exempt organization or entity, or person or entity excluded from
the Act;
(3)
Printing
invoices. Copies of all invoices and work orders for conversion by
jobbers, (i.e., the printing of the outline of the state of Oklahoma onto
nonconforming paper) and for the printing of U-Pik-Em game sets. The invoice
and work order must include the name of the printer, the number of bingo faces,
and the series and serial numbers of the bingo faces. If the bingo faces
printed are in sets, only the serial number of the top sheet must be
included.
(4)
Reconciliation
of inventory of charity game equipment.
(A) The perpetual reconciliation of inventory
is reported on the monthly reporting form, Schedule A, pertaining to bingo
faces, and shall be detailed as to the number of conforming, nonconforming, and
U-Pik-Em bingo games purchased from licensed manufacturers, licensed
distributors, and printers (jobbers). It must reflect the total number of faces
and U-Pik-Em games purchased and sold by the distributor.
(B) The breakopen ticket game reconciliation
is reported on Schedule B on the monthly reporting form and must reflect the
retail sales value of the breakopen ticket games purchased and sold by the
distributor.
(C) Distributors who
are also licensed as manufacturers must include in the reconciliation, the
number of U-Pik-Em bingo game sets printed or purchased and transferred by the
manufacturer and the number of U-Pik-Em bingo game sets printed by a jobber for
the distributor.
(5)
Physical inventory required. All licensed distributors shall be
required to file a physical inventory of all paper (designated conforming and
nonconforming), U-Pik-Ems, Tabs, and Equipment, the month following the ending
month of the distributor's fiscal year. Such inventory shall include the number
of conforming faces, nonconforming faces, and U-Pik-Ems, and for Tabs and
Equipment, the total number of deals and items, as well as the total retail
value.
(6)
Remittance of
tax. Remittance of tax is due on charity game equipment sold, rented or
leased the previous month, less any discount lawfully retained. With the
exception of conforming bingo faces sold to veterans' organizations and group
homes for mentally disabled individuals, all conforming bingo faces sold or
otherwise transferred during the previous month are subject to tax. Adjustments
may be made upon proper showing, as a result of destruction or breakage.
[See:
710:23-1-6
]
(7)
Remuneration. A
distributor who timely reports and remits monthly may retain the discount
provided in the Act. If the tax becomes delinquent, the discount is forfeited
by the distributor.
(8)
Interest and penalty. Interest and penalty as provided in 68 O.S.
§
217 shall
apply to all liability not paid at the time required by the Act.
(d)
Quarterly
reporting. Each distributor, on the last day of the month following the
end of the quarter, shall submit a report and supporting data to the Tax
Commission containing the name, address, and license or exemption number, if
any, of each purchaser of charity game equipment.
(e)
Magnetic or electronic
reporting. The quarterly report may, if desired, be submitted via
magnetic media (tape or diskette) or by modem, directly to the Commission.
Reports submitted via the magnetic media or electronic data shall conform to
the Magnetic Media Guide prepared by the Oklahoma Tax
Commission.
Notes
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