To apply for funding under this division, a person (as defined
in OAR 340-200-0020, including individuals, corporations and government
entities) or one of Oregon's federally recognized tribes must submit a
completed grant application form provided by DEQ and submit it to DEQ prior to
a grant funding deadline announced by DEQ. Such an applicant must:
(1) Own equipment that is eligible for a
grant under OAR
340-255-0030 that is based in Oregon and currently operating in
Oregon or apply on behalf of the owner with their express written
permission;
(2) Provide proof of
ownership of such equipment and proof that such equipment has been operating in
Oregon for the previous three years;
(3) Provide proof of annual equipment usage
that meets the requirements under OAR
340-255-0030, as applicable;
(4) Propose a qualifying retrofit, repower or
replacement project that reduces diesel emissions and that is eligible for
grant funding under OAR
340-255-0030;
(5) Provide proof of solicitation of at least
three competitive bids for project expenses as well as low-cost or best-value
rationale for selected bid. If an applicant cannot solicit three competitive
bids for project expenses DEQ will provide the following waiver process:
(a) DEQ will make a waiver-request form
available to applicants that are unable to solicit at least three competitive
bids. DEQ will grant waivers of the three competitive bid requirement at its
sole discretion, based on DEQ's assessment of whether the costs are reasonable
and generally consistent with prices for similar work from other applications
and previously funded projects; and
(b) DEQ reserves the right to deny
applications if the quoted project costs exceed the average prices for similar
work from other applications and previously funded projects. DEQ also reserves
the right to contact bid providers to clarify project and associated
costs;
(6) Describe and
provide appropriate documentation to demonstrate that the proposed project
meets one or more of the preferred project categories described in OAR
340-255-0060(2);
(7) Provide
supplemental application information such as letters of support, photos, route
maps and documentation of areas of operation to satisfy the requirements of
sections (2) through (6), above;
(8) If applicable, provide any additional
information necessary to satisfy the requirements of the DERA grant program;
and
(9) Provide any additional
information and documentation as determined necessary and requested by DEQ to
evaluate an application.
