Or. Admin. Code § 122-085-0200 - Voluntary collection of Social Security numbers for use in collecting debts owed to the state
(1) For purposes
of this rule "state agency" is defined as any state officer, board, commission
corporation, institution, department or other state organization except for
state courts and commissions, departments and divisions of the Judicial branch
of state government, the Secretary of State or the State Treasurer.
(2) The purpose of this rule is to provide
standards for state agencies when requesting a person to voluntarily provide
the person's Social Security number on any document relating to a monetary
obligation or transaction for use in collecting debts owed to the state of
Oregon. This rule does not apply to a Social Security number that is required
to be provided under state or federal law.
(3) Where reasonable and unless otherwise
prohibited by state or federal law, a state agency may request a person to
voluntarily provide their Social Security number when there is a real or
potential monetary obligation or transaction,
(a) When requesting a Social Security number,
the state agency must notify the person clearly in writing:
(A) that providing their Social Security
number is voluntary,
(B) the state
agency is requesting the Social Security number for use in collecting debts
owed to the state of Oregon,
(C)
that the Social Security number will be properly secured as required by the
Oregon Consumer Identity Theft Protection Act (ORS
646A.600-646A.628).
(b)
State agencies must follow federal and Oregon state guidelines for the
protection of Social Security numbers collected under sections of this rule. If
for any reason a state agency is unable to properly secure and protect Social
Security numbers it may not ask a person to voluntarily provide their Social
Security number.
(c) Except as
otherwise prohibited by federal or state law, any state agency may share Social
Security numbers collected under section 3 of this rule as necessary for use in
collecting debts owed to the state of Oregon.
(A) State agencies that share Social Security
numbers shall do so in a manner that is in compliance with all Oregon Identity
Theft Protection Act requirements contained in ORS 646A.600.
(B) State agencies may not share a Social
Security number with another entity that is not able to properly secure and
protect the Social Security number in accordance with federal and Oregon state
guidelines.
Notes
Statutory/Other Authority: ORS 293.226
Statutes/Other Implemented: ORS 293.226(2)
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