Or. Admin. Code § 125-020-0040 - Requests to Inspect or Obtain Copies of Public Records
(1) A request to inspect or obtain copies of
a public record of the Department shall be made in writing to the Director, and
shall include:
(a) The name, address and
telephone number of the requestor;
(b) Identification of the records from which
information is requested, if known.
(c) The time period the records were produced
and officials involved in producing the records or other relevant information,
if known;
(d) The format in which
the information is needed (i.e. photocopies, audio or video cassette, machine
readable, or electronic format, etc.);
(e) The number of copies needed, if copies
are requested; and
(f) Instruction
to the Department to certify copies, if necessary.
(2) The Director or designee may waive the
requirement, under paragraph (1) of this rule, for a request to be in writing,
if it is determined that effective administration is aided by the waiver.
(3) A review of the requested
records will be conducted by the Department as necessary to determine whether
the records are exempt from disclosure, in accordance with ORS 192.410 to
192.505 and any other references establishing an exemption to disclosure of
public records.
(4) The Director
or designee will advise the requestor, within a reasonable amount of time,
whether the records may be disclosed, the date, time, and place they may be
inspected or obtain copies of the records, and the estimated cost of
inspection, duplication, and other related fees as described in OAR
125-020-0050.
(5) If the requested
records contain information exempt from disclosure, the requestor will be
furnished a copy of the record with the exempt material removed.
(6) The Director or designee may require and
designate a Department employee to supervise the inspection of requested
records.
Notes
Stat. Auth.: ORS 184.340 & 192.430
Stats. Implemented: ORS 192.410 - 192.505
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