Or. Admin. Code § 125-035-0050 - Compliance and Utilization
(1)
Separate warehouse property issue and invoice documents shall be prepared for
each item of Federal surplus property with an acquisition cost of $5,000 or
more and for all passenger motor vehicles. An additional statement,
establishing property utilization standards, shall be printed on the face of
the property issue and invoice document advising the donee that this item of
Federal surplus property must be placed in use within one year of acquisition
and used continuously for a period of 18 months thereafter.
(2) Passenger motor vehicles, and other motor
vehicles required to be licensed by the Oregon Department of Transportation's
Driver and Motor Vehicle Services shall be licensed, and filed with the SASP
shown as the security interest holder. When the vehicle has been utilized in
accordance with the terms and conditions of transfer, and when 18 months of use
have expired, the SASP shall release the title to the donee.
(3) At least once during the period of
restriction, SASP personnel, or a designated representative, shall review all
passenger motor vehicles and issued items with an original acquisition value of
$5,000 or more to determine that these items are being utilized in accordance
with the purpose for which acquired. Review shall consist of a minimum of 5% on
site physical inspections and written certification of property utilization by
donee.
(4) During the physical
review, a SASP representative shall ascertain whether the donee is complying
with any special handling conditions or use limitations imposed on items of
property by General Services Administration in accordance with FPMR
101-44.108. The review shall include a survey of donee compliance with
the statutory requirements that all items of property acquired by the donee
have been placed into use within one year of acquisition and used for one year
thereafter. Written reports on utilization and compliance reviews shall be made
and placed on file.
(5) Whenever
there is any indication of misuse, noncompliance, or alleged fraud, the SASP
shall initiate the appropriate level of investigation of the allegations,
including a report to the FBI when appropriate. The General Services
Administration shall be notified of all cases including misuse, noncompliance,
or alleged fraud. The State Agency for Surplus Property shall take necessary
actions to assist General Services Administration and other Federal and State
agencies in investigating such cases.
Notes
Publications: The publication(s) referred to or incorporated by reference in this rule are available from the agency.
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