Or. Admin. Code § 137-025-0250 - Raffle Winner Records
(1)
A raffle licensee shall maintain the following records relating to the winners
of raffle prizes:
(a) For each winner of a
prize with a retail value of $200 or more, a licensee shall maintain records
that reflect the date of the drawing, a description of the prize, and the name
and address or other contact information provided by the prize
winner.
(b) For prizes with a
retail value of $600 or more, the licensee shall also obtain the signature of
the prize winner acknowledging receipt of the prize and that person's street
address in addition to other contact information provided by the
winner.
(2) A raffle
licensee shall maintain copies of receipts from the vendor relating to the
purchase of all noncash prizes awarded with a retail value of more than $500.
For all other noncash prizes advertised as having a retail value of more than
$500, the licensee shall maintain records identifying the prize, the donor or
other source of the prize, and the basis for determining the prize's retail
value.
(3) Copies of IRS forms
W-2G and 5754 to the extent such forms were required to be completed in
connection with the awarding of the raffle prize.
(4) The preceding receipts shall be retained
by the licensee for a period of three years.
Notes
Statutory/Other Authority: ORS 464
Statutes/Other Implemented: ORS 464.250(5)
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