Or. Admin. Code § 137-073-0040 - Process for Awarding Grants

(1) Review Criteria:

(a) The Department staff shall review applications according to objective criteria described in the application packet. Non-competitive applications may be reviewed solely by Department staff. Competitive applications may be reviewed by Department staff with regard to satisfaction of minimum qualifications for eligibility, but shall be reviewed by a review committee, established by the Department, with regard to content. While numeric scoring will be used for any competitive award process, the Department reserves the right to award funds to agencies based upon criteria other than highest ranking numerical score;

(b) The Department shall consider the community partnerships of the applicant when determining awards.

(2) Award Amounts: As part of the application review process, review committee or Department Staff may consider factors including: total amount of funds available overall; the number of applications submitted; geographic distribution; and feasibility of awarding one or more applicants an amount less than that requested.

(3) Record of Process: A complete record of the review process shall be kept during the process and shall be retained by the Department during the term of the grant awards. If applicable, this includes any numerical scoring resulting from a competitive process. This information shall be available to grantees, upon request, excluding the identity of individual scorers.

(4) Transfer of Funds: Upon approval of an application, the Department will enter into a contractual agreement with the applicant. The Department will disburse funds in accordance with that agreement.

(5) Completion of Required Grant Award Documents: Funds are not considered obligated and will not be transferred until all required grant award documents have been signed by an applicant and by the Department designee. If grant award documents are not completed by an applicant within three months of the notice to the applicant of the intended award, the Department has the authority to reallocate the funds awarded.

Notes

Or. Admin. Code § 137-073-0040

DOJ 6-2023, adopt filed 05/11/2023, effective 5/15/2023

Statutory/Other Authority: HB 2575 (2021)

Statutes/Other Implemented: HB 2575 (2021)