Or. Admin. Code § 150-305-0018 - Acceptance of Cash Payments
(1)
Definitions. For purposes of this rule, the following definitions apply:
(a) "Currency" means United States coin and
paper notes issued by the United States Federal Reserve Banks that are not
mutilated as described in
31 CFR
100.5, 100.11, and 100.12 or contaminated
such that they cannot be safely processed under routine operating procedures.
(b) "Faced" means United States
paper currency presented facing portrait-side up.
(c) "Oriented" means United States paper
currency presented so that the words on the bill are right-side up from the
perspective of the reader.
(d)
"Department district office" includes all Oregon Department of Revenue offices,
but does not include certain designated department satellite offices or the
department's main building at 955 Center Street NE, Salem, Oregon 97301.
(2) All payments made
to the department in currency must follow the cash handling requirements set
forth in this rule. This rule is adopted consistent with the Oregon Treasury
Department's Policy FIN 201: Collection and Deposit of Money(s).
(3) Sections (4) and (5) of this rule are
effective July 1, 2016 through December 31, 2016.
(4) A payor may not make more than one
deposit or payment of currency in a department district office per day. A
deposit or payment of currency made by a payor in a department district office
may not exceed $500.
(5) A payor
may make no more than five deposits or payments of currency in a department
district office during a calendar month.
(6) On or after January 1, 2017, all deposits
or payments of currency must be delivered to the department's main building at
955 Center Street, NE, Salem, Oregon 97301. No deposits or payments of currency
will be accepted at any other location. Deposits or payments of currency may
not be remitted to the department via the United States Postal Service or any
other mail courier.
(7) The
department may determine and publish a threshold amount for delivery of
deposits or payments of currency without an appointment. If the deposit or
payment of currency exceeds the threshold amount, the department may require
payors to schedule an appointment to deliver a deposit or payment of currency.
The threshold amount may be found in forms, instructions, or other forms of
media provided by the department.
(8) The department will accept no more than
one dollar in United States coins as part of each deposit or payment of
currency.
(9) If a payor must
schedule an appointment to deliver deposits or payments of currency to the
department, the deposits or payments of currency must be sorted by
denomination, faced and oriented upon delivery.
(10) The department will not accept any
mutilated or contaminated currency.
(11) All deposits or payments of currency
that require an appointment must be accompanied by a completed payment voucher
that shows the amount of tax or other debt being paid with currency.
(12) The department will provide a receipt
for deposits or payments made in person at the Oregon Department of Revenue.
The receipt will identify the amount paid, the tax period or other applicable
account information to which the deposit or payment will be applied, the name
of the payor, the business identification number or social security number, and
the date the deposit or payment was paid to the department.
(13) If the department calculates an amount
of a deposit or payment of currency that does not match the amount asserted by
a payor as having been paid and the payor is not able to provide a
department-issued receipt for that deposit or payment, the department will
credit to the payor's account the amount as determined by the
department.
Notes
Publications: Contact the Oregon Department of Revenue for information about how to obtain a copy of the publication referred to or incorporated by reference in this rule pursuant to ORS 183.360(2) and 183.355(1)(b).
Stat. Auth.: ORS 305.100
Stats. Implemented: ORS 305.100
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