Or. Admin. Code § 160-100-0855 - General Technology Requirements for Remote Online Notarization
(1) Each document
completed as part of a remote online notarization shall be electronically
signed and rendered tamper-evident.
(2) The method of remote online notarization
shall ensure privacy and data security.
(3) The method of remote online notarization
shall ensure all applicable consumer data, privacy and information security
laws are satisfied through their information security programs.
(4) Records of a remote online notarization
must be retained in a safe and secure manner for ten years following the date
of the notarization. Records must be available to the Secretary of State upon
request.
(5) The audio and video
quality requirements for a remote online notarization operating model should:
(a) Consist of reliable, continuous,
synchronous audio and video feeds with clarity such that all participants can
be clearly seen and understood.
(b)
Ensure the audio and video are adequate for communication and ability to
terminate the session if adequate conditions are not met.
(6) The audio/video recording shall:
(a) Include the person-to person interaction
required as part of the notarial act;
(b) Be logically associated to the electronic
notary journal;
(c) Be capable of
being viewed and heard using broadly available audio/video players.
(7) The transaction documents
executed in the remote online notarization act shall not be recorded as part of
the video recording.
Notes
Statutory/Other Authority: ORS 194.360
Statutes/Other Implemented: HB 4212 (2020)
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