Or. Admin. Code § 166-150-0205 - Surveyor Records
(1)Bench
Marks Records Records document bench marks placed by the United States
Geological Survey, United States Corps of Engineers, Oregon Department of
Transportation, a city surveyor's office, or the County Surveyor's office to
denote elevations above sea level. Records may include books, maps, cards, and
other documents. Information contained in the records includes location,
monument number, elevation, description, and related data. Series may include
horizontal control surveys. Records are usually filed numerically by bench mark
number. (Minimum retention: Permanent)
(2)Corner Restoration (Bearing Tree)
Records Records identify specific characteristics of government corners
and their accessories. Records may include the original description of the
corner; description of the new corner; dates and names of witnesses; field
notes or diagrams of the corner, brass cap, or accessories; and photographs.
(Minimum retention: Permanent)
(3)County Road Records Records
document the official description of county roads determined by surveying and
mapping county roads and city streets which are extensions or segments of
county roads. Records include road surveyor field notes, field books, maps, and
road registers. Information may include legal description of the road; road
name and number; plans and profiles; and may also include records of the
petition and resolution process and reference to corner and road monuments.
(Minimum retention: Permanent)
(4)Land Division Plats Plats are
used to create the title identity to a piece of land and may include
subdivision, partition, condominium, or cemetery plats. Records include map and
accompanying survey narrative, property description, declaration by owner,
dedication of streets to public use, and approval by public bodies. Records may
also include plat and partition checking files which include subdivision
guarantees, closure sheets, fee checks and receipts, findings, and decisions.
Records may also include post monumentation records including deposits,
requests for release of funds and interior corner monumentation documents. The
plats are produced by registered professional land surveyors. The original is
filed with the County Clerk and generally a true and exact copy is filed with
the County Surveyor. (Minimum retention:
(a)
Final Accepted Plats Permanent
(b)
All other plat records: 3 years)
(5)Records of Survey Records
identify land boundaries and disclose the finding, establishment, or
restoration of survey corners or monuments. Records include maps and
accompanying survey narrative and description of corners. The surveys are
produced by registered professional land surveyors and then reviewed, accepted,
and filed by the County Surveyor. Records may be called Bearing Tree Records or
Survey Maps and may include donation land claims and other federal land grant
surveys such as GLO (General Land Office) or BLM (Bureau of Land Management)
surveys. Records may also include the Global Positioning System (GPS) and other
surveys produced with new technologies and required to be filed with the County
Surveyor. (Minimum retention: Permanent)
(6)Reference Maps Maps may
include copies of highway, railroad, topographical, flood plain, and other maps
used for reference. (Minimum retention: Retain until superseded or
obsolete)
(7)Survey Field
Records Records include detailed field notes and other records related
to surveys done for boundary work, local improvement districts, special
requests, and other purposes such as dams, canals, and power lines. Field
records may include investigative surveys made of crime or accident scenes at
the request of law enforcement officials; notes on traverses, boundary and
right-of-way location, construction (including levels, cuts, and grades), and
other information; as well as sketches related to the survey. (Minimum
retention:
(a) Boundary and right-of-way
location records: Permanent
(b) All
other records: 10 years after substantial completion of project)
Notes
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895
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