Or. Admin. Code § 166-200-0220 - Accounting-Grants

Accounting documents the financial transactions of the city to ensure the integrity, accuracy and control of city funds. Grants relate to funds received or disbursed by the city for a specific project or undertaking.

Grant Records - Minimum retention:

(1) Final reports from significant (as defined by city policy) grants to the city, retain permanently;

(2) Records documenting the purchase and/or disposal of real property, retain 10 years after substantial completion, or 3 years after final disposition, or as specified in agreement, whichever is longer;

(3) Other grant records, retain 3 years after annual or final expenditure report submitted and approved or, as specified in agreement, whichever is longer;

(4) Unsuccessful grant applications, retain 1 year after rejection or withdrawal.

Notes

Or. Admin. Code § 166-200-0220

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 5-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895