Or. Admin. Code § 166-200-0285 - Mayor/Council

Mayor/Council documents the activities and decisions of the city's elected officials.

(1) Appointment Records - Minimum retention:

(a) Mayor or councilor appointments, retain permanently;

(b) Commissioners and other positions, if appointed, retain 6 years after separation;

(c) All other positions, if not appointed, retain 1 year.

(2) Legislative Issues Records - Minimum retention: 4 years.

(3) Proclamations - Minimum retention:

(a) Proclamations requested by outside groups or organizations, retain 1 year;

(b) All other proclamations, retain permanently.

(4) Sister City Records - Minimum retention:

(a) Ceremonial agreements, retain permanently;

(b) Financial records, retain 3 years.

(5) State of the City Addresses - Minimum retention: Permanent.

Notes

Or. Admin. Code § 166-200-0285

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 18-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895