Or. Admin. Code § 166-200-0390 - Risk Management-Claims

Risk Management is responsible for the management of claims, insurance, risk factor analysis and development of safety programs for the city. Claims document the management and potential payout of liability and property claims covered by the city's Insurance Fund.

(1) City Vehicle Accident Records - Minimum retention:

(a) If litigated see Civil Case Files in the Legal section for retention;

(b) If not litigated, retain 3 years.

(2) Liability Claims Records - Minimum retention:

(a) If action taken, retain 10 years after case closed, dismissed, or date of last action;

(b) If no action taken, retain 3 years.

(3) Liability Waivers - Minimum retention: 3 years.

(4) Occupational Injury and Illness Records - Minimum retention: 6 years.

(5) Property Damage Records - Minimum retention:

(a) If litigated, see Civil Case Files in the Legal section for retention;

(b) If not litigated, retain 3 years after date of last action.

(6) Workers' Compensation Claim Records - Minimum retention:

(a) For retention of records describing injuries and illnesses, see Employee Medical Records in the Personnel section;

(b) All other records, retain 6 years after claim closed or final action.

Notes

Or. Admin. Code § 166-200-0390

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 1-2018, amend filed 02/01/2018, effective 2/1/2018; OSA 39-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 357 & ORS 192

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895