Or. Admin. Code § 170-080-0065 - Confidentiality
(1)
Confidentiality. The Board will treat Individual IRA account
information as confidential, including without limitation, names, addresses,
telephone numbers, personal identification information, contributions, and
earnings.
(2)
Written
release.
(a) The Board may disclose an
individual's Program IRA account information to persons or entities other than
those described in subsection (4) of this Rule if it receives a signed release
from the Participating Employee or Participating Individual consenting to
disclosure of some or all of the individual's Program IRA account information
to a specific person or entity. For purposes of this paragraph, "an
individual's Program IRA account information" includes information pertaining
to:
(A) the Participating Employee's or
Participating Individual's IRA account;
(B) Beneficiary designations;
(C) Distributions; or
(D) other information contained in any draft
court order.
(b) A
written authorization to release information is valid indefinitely, unless a
specific end date is provided in the written statement.
(3)
Subpoena. A subpoena for
information available from the Program must be made out to the State of Oregon,
Oregon Retirement Savings Program. The Program reserves the right to object to
any subpoena on the grounds that the subpoena fails to provide a reasonable
time for preparation and travel, is otherwise unreasonable or oppressive, or
that service was improper, in addition to any other basis legally available. To
facilitate prompt processing, copies of subpoenas should be served at the
Office of the State Treasurer. Faxed subpoenas are not acceptable.
(4)
Disclosure. The Board may
disclose anonymized data which does not include information that is
identifiable to an individual Participating Employee, Participating Individual,
Beneficiary, or Employer for purposes of research associated with the Program.
The Board may disclose information that it is required to disclose under the
Oregon Public Records Law. The Board may disclose an individual's Program IRA
account information to the Program Administrator, the providers of investments
for the Program, regulatory agencies to the extent disclosure is required by
law, and to other persons or entities to the extent the Board determines
disclosure is necessary to administer the Program.
Notes
Statutory/Other Authority: ORS 178.220
Statutes/Other Implemented: ORS 178.200-178.245
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