Or. Admin. Code § 170-145-0045 - Records Maintenance, Retention, and Disclosure

(1) The Holder is responsible for the content, accuracy, and timeliness of the reports and retention of all records associated with the reports as defined in ORS 98.354 whether the report is filed by the Holder or another Person on behalf of the Holder.

(2) Every Holder must maintain a record of the name and Last-known Address of the Owner and such signature cards and other evidence which would assist in the identification of the owner for three years after the Property has been remitted to the Treasurer.

(3) Except as provided in section (4) of this rule, a Person may not release a list of records within:

(a) Twelve months after the date the Property is Reportable; and

(b) Twenty-four months after the date the Property has been delivered or remitted to the department.

(4) Lists of uncashed warrants, stale dated checks, or other Property held by a Government Body under ORS 98.336 are exempt from public review for 24 months after the Property is remitted to the Treasurer.

(5) Records assembled, received, or used by the state or its audit vendor in connection with a Holder Examination are exempt from public disclosure per ORS 192.355(46).

Notes

Or. Admin. Code § 170-145-0045

OST 2-2021, adopt filed 06/29/2021, effective 7/1/2021; OST 3-2023, temporary amend filed 12/29/2023, effective 1/1/2024 through 6/23/2024; OST 3-2024, amend filed 06/03/2024, effective 6/10/2024

Statutory/Other Authority: ORS 178.050 & ORS 98.422

Statutes/Other Implemented: ORS 98.302 to 98.436 & ORS 98.992