Or. Admin. Code § 291-005-0035 - Termination of Access
(1)
Notice of termination of employment with the agency shall result in retirement
of the individual's user account(s). Prompt notice of termination shall be sent
to the Department of Corrections ISO or designee by the Employee Services
manager or designee who handles user authorization. This procedure also applies
to users from external organizations, Oregon Corrections Enterprises,
contractors, and volunteers.
(2)
Functional unit managers or their designees shall review a list of user
accounts from their respective units annually to ensure accounts are
legitimate. Information Technology Services (ITS) shall provide the
list.
(3) Managers of external
users shall review a list of users annually and confirm those needing continued
access. ITS shall provide the list.
(4) Newly created user profiles that are not
used within 45 days will be removed.
(5) User profiles for deceased employees
shall be immediately disabled upon notification. Notification is provided to
manager and site contact. If no response is received from the manager or site
contact within 14 days, the profile will be deleted.
(6) Users and managers of existing profiles
that are inactive for a period of 45 days will be sent notification by the
Department of Corrections ISO or designee to confirm continued need for access.
If there is no response within 10 business days, the profile will be disabled.
Disabled accounts will be deleted 30 days after disablement, unless otherwise
noted on the account.
Notes
Statutory/Other Authority: ORS 179.040, 423.020, 423.030 & 423.075
Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075
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